Title
Approval of a Bid Award for Dog Park Construction Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to GEC NW, Inc. in the amount of $327,956 and authorize the City Manager to execute the contract.
Report
Issue:
Whether to approve awarding the construction contract for the Dog Park Construction project to GEC NW, Inc.
Staff Contact:
Jake Lund, Senior Engineer, Parks, Arts, & Recreation, 360.753.8152
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
The City of Olympia currently has no off-leash dog parks, and requests from the community to the Parks Department to build off-leash dog parks are frequent. In 2018, Parks began a planning process to evaluate several sites and properties throughout the City for suitable locations for dog parks. In April 2019, three locations were presented for public comment and received majority support.
The project provides for the construction of three off leash dog parks at three separate parks in the City and Urban Growth Area; Evergreen Park, Ward Lake Park, and a portion of the McLane Elementary School property owned by the Olympia School District.
The City received three bids on May 26, 2021. GEC NW, Inc. was the lowest responsible bidder with a bid of $327,956. The Engineer’s Estimate of construction cost was $307,212.
Neighborhood/Community Interests (if known):
The Parks Department conducted informational meetings and open house question and answer sessions with the public beginning in early 2019. Community support for the project has been positive.
Options:
1. Award the construction contract to GEC NW, Inc. in the amount of $327,956 and authorize the City Manager to execute the contract. The project proceeds as planned.
2. Do not award the contract, reject all bids, and request that staff rebid the project. Delaying the project could result in higher bids and will require additional staff time to modify and rebid the project.
3. Consider awarding the construction contract to GEC NW, Inc. in the amount of $327,956 and authorize the City Manager to execute the contract at another time.
Financial Impact:
This project is identified in the Capital Facilities Plan. Funding for the project comes from State Environmental Policy Act (SEPA) and Park Impact Fee revenue, in addition to Olympia Metropolitan Park District funds for the ADA improvements at Evergreen Park.
The low bid of $327,956 is 7% above the Engineer’s estimate.
Overall project costs:
|
Total Low Bid: |
$ |
327,956 |
|
Contingency to Award (10%): |
$ |
32,796 |
|
Planning, Design, Construction Mgmt. |
$ |
70,410 |
|
Permit fees (City & County) |
$ |
14,742 |
|
Total Estimated Project Cost: |
$ |
445,904 |
|
|
|
|
|
Available Project Funding: |
$ |
462,096 |
Attachments:
Summary of Bids