City Hall  
601 4th Avenue E  
Olympia, WA 98501  
Information: 360.753.8441  
Meeting Minutes - Final  
City Council  
Tuesday, March 4, 2025  
6:00 PM  
Council Chambers, Online and Via  
Phone  
Register to Attend:  
https://us02web.zoom.us/webinar/register/WN_6Rq86-TGQo6hXbFi-e-asA  
1.  
ROLL CALL  
6 - Mayor Dontae Payne, Mayor Pro Tem Yến Huỳnh, Councilmember  
Clark Gilman, Councilmember Kelly Green, Councilmember Dani  
Madrone and Councilmember Robert Vanderpool  
Present:  
1 - Councilmember Jim Cooper  
Excused:  
1.A  
1.B  
ANNOUNCEMENTS - None  
APPROVAL OF AGENDA  
The agenda was approved.  
2.  
SPECIAL RECOGNITION  
Special Recognition - Proclamation Recognizing Disability Awareness  
Month  
25-0172  
2.A  
Councilmember Vanderpool read the proclamation.  
Disability Justice Task Force Project Manager Joslyn Nelson and Disability Inclusion  
Network Co Chair Sarah Norton accepted the proclamation and shared information  
regarding the history of disability rights and challenges for disabled community  
members.  
The recognition was received.  
3.  
PUBLIC COMMENT  
The following people spoke: Damiya Burling and Robert Burgess.  
4.  
CONSENT CALENDAR  
Approval of February 25, 2025 Olympia City Council Meeting Minutes  
25-0190  
4.A  
The minutes were adopted.  
Approval of the Proposed 2025 Youth Council Work Plan  
The decision was adopted.  
Approval of a Resolution Authorizing a Professional Services  
25-0199  
4.B  
4.C  
25-0180  
Agreement with McKinstry Essention, LLC for the Facility Condition  
Assessment and Building Electrification Plan  
The resolution was adopted.  
4. SECOND READINGS (Ordinances) - None  
4. FIRST READINGS (Ordinances)  
Approval of an Ordinance Amending Olympia Municipal Code Title  
13.20 Related to LOTT Regulations  
25-0185  
4.D  
The ordinance was approved on first reading and moved to second reading.  
Approval of the Consent Agenda  
Councilmember Vanderpool moved, seconded by Councilmember Madrone,  
to adopt the Consent Calendar. The motion carried by the following vote:  
Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Gilman,  
Councilmember Green, Councilmember Madrone and  
Councilmember Vanderpool  
6 -  
Aye:  
Councilmember Cooper  
1 -  
Excused:  
5.  
PUBLIC HEARING - None  
OTHER BUSINESS  
6.  
Approval of an Ordinance to Amend Olympia Municipal Code Chapter  
2.100 Related to the Establishment of a Community Policing Board  
25-0195  
6.A  
Assistant City Manager Stacey Ray shared an overview of the creation and structure  
of the Social Justice and Equity Commission.  
Councilmembers asked clarifying questions.  
Mayor Pro Tem Huỳnh moved, seconded by Councilmember Gilman, to  
approve on first reading, and forward to second reading, an ordinance to  
amend Olympia Municipal Code Chapter 2.100 related to establishment of a  
Community Policing Board. The motion carried by the following vote:  
Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Gilman,  
Councilmember Green, Councilmember Madrone and  
Councilmember Vanderpool  
6 -  
Aye:  
Councilmember Cooper  
1 -  
Excused:  
7.  
8.  
CONTINUED PUBLIC COMMENT - None  
COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND  
REFERRALS  
Consider a Referral Regarding Allocating City Council Goal Funds to  
World Relief to Assist with the Support of Immigrant and Refugee  
Families Settled in Olympia and Thurston County  
25-0200  
8.A  
Councilmembers reported on meeting and events attended.  
Councilmember Green moved, seconded by Councilmember Madrone, to  
approve the referral to allocate City Council goal funds to World Relief to  
Assist with the support of immigrant and refugee families settled in Olympia  
and Thurston County and encourage the cities of Tumwater and Lacey along  
with Thurston County to follow suit. The motion carried by the following  
vote:  
Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Gilman,  
Councilmember Green, Councilmember Madrone and  
Councilmember Vanderpool  
6 -  
Aye:  
Councilmember Cooper  
1 -  
Excused:  
9.  
CITY MANAGER'S REPORT AND REFERRALS  
City Manager Jay Burney reported he is working to arrange a joint meeting with the  
Port of Olympia. He also announced the appointment of Susan McLaughlin as the  
City's new Community Planning and Economic Development Director and thanked  
Acting Director Tim Smith for his service in the acting role.  
10.  
EXECUTIVE SESSION  
Executive Session Pursuant to RCW 42.30.110(1)(b); RCW 42.30.110  
(1)(c) - Real Estate Matter and RCW 42.30.110(1)(i); Litigation and  
Potential Litigation  
25-0197  
10.A  
Mayor Payne recessed the meeting at 7:22 p.m. He asked the Council to reconvene  
in 5 minutes for an executive Session pursuant to RCW 42.30.110(1)(b); RCW  
42.30.110 (1)(c) - Real Estate Matter and RCW 42.30.110(1)(i); Litigation and  
Potential Litigation.  
Mayor Payne reconvened the meeting at 7:27 p.m. He announced no decisions would  
be made, the meeting was expected to last no longer than 90 minutes, and the  
Council would adjourn immediately following the Executive Session. The Executive  
Session was adjourned at 8:28 p.m. The City Attorney was present at the Executive  
Session.  
The executive session was held and no decisions were made.  
ADJOURNMENT  
10.  
The meeting was adjourned at 8:28 p.m.