City Hall  
601 4th Avenue E  
Olympia, WA 98501  
Information: 360.753.8441  
Meeting Minutes  
City Council  
Tuesday, April 14, 2026  
6:00 PM  
Council Chambers, Online and Via  
Phone  
Register For Virtual Public Comment:  
https://us02web.zoom.us/webinar/register/WN_7n7ZxY48TgO2bpM6I3zg2w  
or Watch the meeting at www.olytv3.com  
1.  
ROLL CALL  
6 - Mayor Dontae Payne, Mayor Pro Tem Yến Huỳnh, Councilmember  
Dani Madrone, Councilmember Robert Vanderpool, Councilmember  
Kelly Green and Councilmember Paul Berendt  
Present:  
1 - Councilmember Clark Gilman  
Excused:  
1.A  
1.B  
ANNOUNCEMENTS  
Mayor Payne announced that on April 13, the City Council met with the Port of  
Olympia Commission to discuss mutual goals and development information.  
APPROVAL OF AGENDA  
The agenda was approved.  
2.  
SPECIAL RECOGNITION  
Special Recognition - Proclamation Recognizing Fair Housing Month  
26-0258  
2.A  
Councilmembers read a proclamation recognizing April as Fair Housing Month.  
The proclamation was accepted by Fair Housing Center of Washington Cassandra  
Wycoff and Thurston County Realtors President Steve Chung.  
The recognition was received.  
Special Recognition - Proclamation Recognizing Child Abuse  
Prevention and Awareness Month  
26-0278  
2.B  
Councilmembers read a proclamation recognizing April as Child Abuse Prevention  
month.  
The proclamation was accepted by Jill Severin and Family Education and Support  
Services Director Shelly Willis.  
The recognition was received.  
3.  
PUBLIC COMMENT  
The following people spoke: Cece Coates, Eric Cedar, Sam Calendy, Sam Valentine,  
Gwen Valentine, Brett Barnes, Sue Hedrick, Grace Fletcher, Annette (unable to read  
the last name on sign-in sheet), Crystal Smith, James (unable to read the last name  
on sign-in sheet), Monica Whitman, Gary Meyers, Stephanie Scott, Tom Crawford,  
David Webb, and Jacob DeMonte-Finn.  
COUNCIL RESPONSE TO PUBLIC COMMENT (Optional)  
CONSENT CALENDAR  
4.  
Approval of March 24, 2026 City Council Meeting Minutes  
The minutes were adopted.  
26-0282  
4.A  
Approval of Bills (February 5, 2026 - March 25, 2026) and Payroll  
(February 15, 2026 - March 31, 2026) Certification  
26-0273  
4.B  
Payroll periods February 15, 2026 through March 31, 2026 and Direct Deposit  
transmissions: Total: $10,633,260.72; Claim expenditures February 5, 2026 through  
March 25, 2026: Total: $17,093,969.27.  
The decision were adopted.  
Approval of City Council Appointed Advisory Body 2026 Work Plans  
26-0279  
4.C  
The decision was adopted.  
Approval of the 2026 Civilian Police Auditor Work Plan  
26-0274  
4.D  
4.E  
The decision was adopted.  
Approval of a Resolution Authorizing an Agreement with Thurston  
County Emergency Services for Emergency Management Services  
26-0253  
The decision was adopted.  
Approval of a Resolution Authorizing an Agreement with the  
26-0261  
4.F  
Washington State Patrol for Access to the Traffic and Criminal  
Software System  
The resolution was adopted.  
Approval of a Resolution Authorizing an Agreement with Mark  
Scheibmeir for Hearing Examiner Services  
26-0263  
4.G  
4.H  
The resolution was adopted.  
Approval of a Resolution Authorizing an Easement Agreement with  
City of Lacey for Utility Purposes  
26-0264  
The resolution was adopted.  
Approval of a Resolution Authorizing a Grant Agreement with the  
26-0265  
4.I  
Washington State Department of Ecology for a Stormwater Retrofit  
Project  
The resolution was adopted.  
Approval of a Resolution Authorizing a Grant Agreement with the  
Washington State Department of Natural Resources for the Urban  
Forest Management Plan Project  
26-0271  
4.J  
4.K  
The resolution was adopted.  
Approval of a Resolution Authorizing Amendment No. 1 to an  
Agreement with Thurston County for Judicial Services  
26-0276  
The resolution was adopted.  
4.  
SECOND READINGS (Ordinances)  
Approval of an Ordinance Adopting a Residential Energy Performance  
Rating and Disclosure Policy  
26-0228  
4.L  
The ordinance was adopted on second reading.  
Approval of the Consent Agenda  
Councilmember Madrone moved, seconded by Councilmember Green, to  
adopt the Consent Calendar. The motion carried by the following vote:  
Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Madrone,  
Councilmember Vanderpool, Councilmember Green and  
Councilmember Berendt  
6 -  
Aye:  
Councilmember Gilman  
1 -  
Excused:  
4.  
FIRST READINGS (Ordinances) - None  
5.  
PUBLIC HEARING - None  
OTHER BUSINESS  
6.  
Approval of the Parking and Business Improvement Area Evaluation  
Recommendations  
26-0260  
6.A  
Economic Development Director Jennica Machado and Uncommon Bridges Founding  
Partner Brian Scott presented the results of the Parking Business Improvement Area  
(PBIA) evaluation, which reviewed the program’s structure, operations, and fee  
system and identified opportunities to improve equity, sustainability, and  
administration. Phase Two will include additional planning and stakeholder  
engagement, with any proposed changes to return to Council for approval.  
Councilmembers asked clarifying questions.  
Mayor Pro Tem Huỳnh moved, seconded by Councilmember Madrone, to  
approve the evaluation recommendations and proceed with the roadmap  
implementation plan or "Phase Two". The motion carried by the following  
vote:  
Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Madrone,  
Councilmember Vanderpool, Councilmember Green and  
Councilmember Berendt  
6 -  
Aye:  
Councilmember Gilman  
1 -  
Excused:  
Approval of the 2026 Neighborhood Matching Grant Allocation  
26-0262  
6.B  
Associate Planner Brittany Gillia presented the 2026 Neighborhood Matching Grant  
recommendations. The program received 13 applications, with 11 reviewed and  
recommended for funding. Staff recommended awarding a total of $32,544 to support  
neighborhood-led projects focused on community improvements, sustainability, and  
engagement. The program also introduced updates to expand eligibility, including  
allowing informal neighborhood groups to apply.  
Councilmembers asked clarifying questions.  
Councilmember Berendt moved, seconded by Councilmember Vanderpool,  
to approve the Grant Review Team recommended Neighborhood Matching  
Grant proposals and authorize the completion of contracts for the proposals.  
The motion carried by the following vote:  
Mayor Payne, Mayor Pro Tem Huỳnh, Councilmember Madrone,  
Councilmember Vanderpool, Councilmember Green and  
Councilmember Berendt  
6 -  
Aye:  
Councilmember Gilman  
1 -  
Excused:  
7.  
8.  
CONTINUED PUBLIC COMMENT  
COUNCIL INTERGOVERNMENTAL/COMMITTEE REPORTS AND  
REFERRALS  
Councilmembers reported on meetings and events attended.  
9.  
CITY MANAGER'S REPORT AND REFERRALS  
10.  
ADJOURNMENT  
The meeting adjourned at 8:45 p.m.