Title
Community Development Block Grant (CDBG) PY-2014 Request for Proposals and Process - Social Services Only
Recommended Action
City Manager Recommendation
Develop recommendations for:
1) draft Social Services-only RFP packet;
2) process timeline for the social services RFP; and
3) criteria for reviewing CDBG proposals.
Body
Issue:
Council asked General Government Committee to develop a draft social services only RFP, including criteria and timeline, for CDBG Program Year 2014.
Staff Contact:
Leonard Bauer, Deputy Director, CP&D, 360.753.8206
Anna Schlecht, Housing Program Manager, 360.753.8183
Presenter(s):
Leonard Bauer, Deputy Director, CP&D
Background and Analysis:
Referral:
The Council made a referral to General Government Committee to quickly develop a Request for Proposals (RFP) for social services only to be conducted in order to release funds as soon as possible. The maximum this proposal may involve is 15% of anticipated CDBG funds (both new CDBG grant funds and CDBG program income) for Program Year 2014 (September 1, 2014 - August 31, 2013), currently estimated to be approximately $70,000. Council directed the committee to develop a recommendation on the RFP process and timeline to ensure a timely release of funds. Council also directed the Committee to develop review criteria that includes higher ratings for proposals that foster agency collaboration rather than competition.
Social Services-Only RFP Timeline:
Following is a preliminary timeline for a Social Services-only RFP to be released quickly. Please note that conducting a social services-only RFP necessitates a required public comment period and public hearing prior to Council's funding approval. This means the City will need to conduct a second public comment period and public hearing once the Council determines when to allocate the remaining funds.
October
· Committee develops an draft RFP and timeline
· Council reviews and approves CDBG RFP and timeline
November
· City releases RFP
· Community Partner meetings held for potential applicants
December
· Proposals due
· Committee reviews proposals and develops recommendations
· Council reviews Committee recommendations and makes funding allocations.
January 2014
· Public comment period begins (30 days)
· Public Hearing is held
February 2014
· Council approval of funding recipients
July 15, 2014
· Funding Recommendations included in Program Year 2014 Annual Action Plan
Draft Criteria - from previous program year review materials.
Funding priority will be given to projects that meet the following goals:
· Agency Collaboration: Proposals that incorporate collaboration with one or more agencies will be ranked higher than single agency applications.
· Readiness to Proceed - Applicant and project will be underway immediately upon receipt of funding
· Demonstration of Need - Documenting level of hardship and pervasiveness of need
· Organizational Capacity - Demonstrable experience in managing similar projects
· Expected Impact - Describes impact on direct beneficiaries, surrounding neighbors, and other stakeholders
· Leveraging - Budget documents committed funding from other federal, state, local or private funding sources
Additional criteria?
· Are there other priorities you wish to propose?
· Do you wish to target applications to a specific strategic priority in the 5-year Action Plan, or request proposals that generally match one or more strategic priorities?