Title
Approval of a Resolution Accepting Federal Grant Funds for the Olympia Eastside Pavement Preservation Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve the Resolution authorizing the City Manager to execute all documents
necessary to obligate funds for the Olympia Eastside Pavement Preservation Project.
Report
Issue:
Whether to authorize the City Manager to execute all documents necessary to obligate
funds for the Olympia Eastside Pavement Preservation Project.
Staff Contact:
Jeff Johnstone, Project Manager, Public Works Engineering, 360.753.8290
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
In 2021, the City applied for a grant for the construction phase of the Olympia Eastside Pavement Preservation Project. This project will apply a chip and fog seal pavement treatment to Pacific Avenue from Phoenix Street to the east City limits with Lacey, Sleater-Kinney Road from the I-5 Bridge to Martin Way, and 4th Avenue from McCormick Street to Frederick Street. In June 2021, the Washington State Department of Transportation (WSDOT) awarded the City a National Highway System Asset Management Program grant of $1,728,000 for project construction. With design approximately 90% complete, the current total estimated project cost is $1,908,000. The cost estimate may change as staff finalizes the design.
In order to begin construction in 2022, the City needs to approve and execute the federal grant documents to obligate the funds. Olympia’s Municipal Code Section 3.16.020(C) states that any contract, agreement or other document with a cost over $300,000 shall be presented to the City Council for approval prior to execution by the City Manager.
Neighborhood/Community Interests (if known):
Completion of this project will have the following impacts on the community through implementation of the Least Cost Strategy for pavement preservation:
• Applying the right treatment to the right street at the right time will prolong the pavement’s life cycle by using strategic maintenance and intermediate low-cost treatments.
• This strategy allows us to defer reconstruction costs and get more value from the existing pavement.
• Stretches the available funding for pavement preservation.
Options:
1. Approve the Resolution authorizing the City Manager to execute all documents necessary to obligate funds for the Olympia Eastside Pavement Preservation Project. The project will proceed as planned.
2. Direct staff to make modifications to the proposed Resolution. The project will proceed as planned.
3. Do not approve the proposed Resolution. The City will not proceed with the project and return the grant funds.
Financial Impact:
The Olympia Eastside Pavement Preservation Project is funded as follows:
• Federal Grant: $1,728,000
• Local Match Transportation Capital Funds: $180,000
• Total Project Cost: $1,908,000
Attachments:
Resolution
Local Agency Federal Aid Project Prospectus
Local Agency Agreement
Vicinity Map