Title
Approval of a Bid Award for 2024 Pavement Preservation (Chip Seal) Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to Doolittle Construction, LLC, in the amount of $1,226,480.00 and authorize the City Manager to execute the contract.
Report
Issue:
Whether to award the construction contract to Doolittle Construction, LLC, in the amount of $1,226,480.00 and authorize the City Manager to execute the contract.
Staff Contact:
Dave Rosen, P.E., Project Engineer II, Public Works Engineering, 360.753.8576
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
This project will install chip and fog seal pavement treatments on several streets:
• Cooper Point Road, from Harrison Avenue to 14th Avenue NW
• Legion Way, from Plum Street to Boundary Street
• State Avenue and South Bay Road, from Wilson Street to the north city limit
Approval of this bid award will allow us to proceed to construction. Construction should start in early July and end in late September 2024.
Climate Analysis:
The chip and fog seals, as well as the plastic striping, make our streets safer. This could encourage more people to walk and bike, which can reduce greenhouse gas emissions. The pavement preservation also extends the life of the pavement reducing the amount of construction materials needed in the long run.
Equity Analysis:
The chip and fog seals, as well as the plastic striping, make our streets safer. Safer streets mean more people have mobility choices, especially greater ability to walk and bike, which is important for those who can’t drive due to ability or cost.
Neighborhood/Community Interests (if known):
Completion of this project will have the following impacts on the community through implementation of the Least Cost Strategy for pavement preservation:
• Applying the right treatment to the right street at the right time will prolong the pavements life cycle by using strategic maintenance and intermediate low-cost treatments.
• This strategy allows us to defer reconstruction costs and get more value from the existing pavement.
• Stretches the available funding for pavement preservation.
The community should expect delays for people driving, biking, and walking throughout the time construction is happening. The City will communicate with citizens, emergency responders, schools, Intercity Transit, and other stakeholders about the schedule and traffic impacts through Twitter, media releases, and postcards.
Financial Impact:
This project is identified in the Capital Facilities Plan. Funding for the project comes from Real Estate Excise Tax ($280,000) and Transportation Benefit District ($1,500,000).
The low bid of $1,226,480.00 is more than 1% below the Engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall Project Costs
Total Low Bid: $1,226,480.00
Contingency to Award (10%): $122,648.00
Engineering: Design, Inspection, Consultants $ 288,000.00
Total Estimated Project Cost: $ 1,637,128.00
Available Project Funding: $1,780,000.00
Options:
1. Award the construction contract to Doolittle Construction, LLC, in the amount of $1,226,480.00, and authorize the City Manager to execute the contract. The project proceeds as planned.
2. Reject all bids and direct staff to rebid the project. The time needed to rebid will delay construction until 2025. The cost may increase due to increased staff time to rebid the project. Further, additional pavement deterioration and preparation work may be required because of the delay.
3. Take other action.
Attachments:
Vicinity Map
Summary of Bids