Title
Approval of a Resolution Rejecting All Bids for the Citywide Plastic Striping Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve a Resolution rejecting all bids for the Citywide Plastic Striping project.
Report
Issue:
Whether to approve a Resolution rejecting all bids for the Citywide Plastic Striping project.
Staff Contact:
Dave Rosen, P.E., Project Engineer II, Public Works Engineering, 360.753.8576
Presenter(s):
None - Consent Calendar item.
Background and Analysis:
This project would install new plastic pavement markings at six locations around Olympia. The project locations include parts of Capitol Way, Columbia Street, Cooper Point Road, Black Lake Boulevard, and State Avenue, and roundabouts at Jefferson Street and 14th Avenue, and Boulevard Road and Log Cabin Road. The project would provide safety improvements identified in Olympia’s Street Safety and Transportation Master Plans.
The project would remove worn pavement markings and install new plastic pavement markings. Pavement markings tend to wear over time and require maintenance. The new plastic pavement markings would be clear, bright, and more durable than paint.
More than one contractor expressed interest in the project, but just one contractor submitted a bid. Getting more than one bid can help to reduce the project cost and know that the cost is fair. The bid was higher than expected. Staff believes awarding the bid would make the overall cost for the project too high.
Rejecting the bid would mean staff would continue to maintain the existing pavement markings. Staff would look at getting bids again next year after reevaluating the size, scope, and extents of the project.
Climate Analysis:
The plastic striping makes our streets safer for people walking, biking, and driving. This could encourage more people to walk and bike, which can reduce greenhouse gas emissions.
Equity Analysis:
The plastic striping makes our streets safer for people walking, biking, and driving. Safer streets mean more people have mobility choices, especially greater ability to walk and bike, which is important for those who cannot drive due to ability or cost.
Neighborhood/Community Interests (if known):
Community members might Staff will continue to maintain existing pavement markings with annual paint striping work.
Financial Impact:
This project is identified in the Capital Facilities Plan. Funding for the project comes from Olympia Real Estate Excise Tax funds.
The low bid of $1,029,590.50 is $275,176.00 above the Engineer’s estimate, or about 36% higher. There are not sufficient funds in the budget to complete this project.
Overall project costs:
Total Low Bid: $ 1,029,590.50
Contingency to Award (10%): $ 102,959.05
Engineering: Design, Inspection, Consultants $ 205,918.10
Total Estimated Project Cost: $ 1,338,467.65
Available Project Funding: $ 919,932.00
Options:
1. Approve a Resolution rejecting all bids for the Citywide Plastic Striping project. Staff will re-evaluate the scope of the project and seek bids in the future.
2. Award the construction contract to Specialized Pavement Markings, in the amount of $1,029,590.50, and authorize the City Manager to execute the contract. Move funds into the project from other Transportation programs. The project proceeds to construction in summer 2023.
3. Take other action.
Attachments:
Resolution
Summary of Bids
Vicinity Map