Title
Approval of Bid Award for West Bay Sidewalk Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract for the West Bay Sidewalk Project to the lowest responsive, responsible bidder, Harlow Construction Company Inc., in the amount of $1,354,103, authorizing the City Manager to execute all documents necessary to proceed.
Report
Issue:
Whether to confirm staff's recommendation to award the West Bay Sidewalk project to Harlow Construction Company Inc., as the lowest responsible, responsive bidder.
Staff Contact:
Jim Rioux, Project Manager, Public Works Engineering, 360.753.8484
Presenter(s):
None - consent calendar item.
Background and Analysis:
Funded by the City's Parks and Pathways Program, this project will construct a sidewalk on the west side of West Bay Drive, connecting the existing sidewalk at Brawne Avenue to the existing sidewalk at Smyth Landing. When it is complete there will be over a mile of continuous sidewalk from Harrison Avenue to Elliott Avenue.
Completing this project marks a significant milestone along this corridor. Since 2009, City Council has invested in several improvements, including:
· Sewer upgrades to prevent wastewater from flowing into West Bay,
· West Bay Park development to provide enhanced recreational opportunities, and
· Collaboration with the West Bay Drive and Northwest neighborhoods to construct a Neighborhood Pathway along Woodard Drive.
The focus of this contract is to provide a safe continuous pedestrian facility along West Bay Drive and to incorporate art along the retaining wall.
The City's Municipal Code requires that one percent of the construction contract for projects costing $500,000 or more be devoted to public art. Therefore, $30,000 is being used to incorporate the poetry of a local poet into the retaining wall and sidewalk design. The design on the face of the retaining wall will honor the vibrant logging and lumber industry that existed in this area.
This Project includes:
• Approximately 1,500 feet of concrete sidewalk;
• Street trees and planter strips;
• 3 - 4 foot high concrete retaining walls;
• Art; and
• Stormwater system improvements
The City received five (5) bids. The bid proposal from the lowest bidder, Harlow Construction Company Inc., meets all bidder responsibility criteria. Their bid of $1,354,103 is 0.1% under the Engineer's Estimate of $1,355,539 (see Attachment - Summary of Bids).
Work is scheduled to start in August and be completed by the fall of this year.
Neighborhood/Community Interests (if known):
• The community will be able to enjoy a safe and continuous sidewalk from Harrison Avenue to Elliott Avenue.
• Construction will cause traffic delays along West Bay Drive. At times construction will require single lane closures. Flaggers will direct vehicles through the construction area.
• The City will inform the public of the construction project, schedule, and any impacts to traffic or City service via media releases, postcards, on-site visits, Twitter, and the Construction News webpage.
Options:
1. Award the contract for the West Bay Sidewalk Project to the lowest responsive, responsible bidder, Harlow Construction Company Inc., in the amount of $1,354,103 and authorize the City Manager to execute all documents necessary to proceed.
· Project proceeds as planned.
2. Reject all bids and direct staff to rebid the project.
· The time needed to rebid will delay construction until 2015, and costs are likely to increase.
Financial Impact:
This project is identified in the Capital Facilities Plan and is being funded through the voter approved Parks and Pathways Program.
The low bid of $1,354,103 is approximately 0.1% below the Engineer's estimate. There are sufficient funds in the budget to complete this project.
Project Costs:
Total Low Bid: $1,354,103
Contingency to Award (10%): $ 135,410
Engineering: Design, Inspection, Consultants $1,289,624
Right of Way $ 120,000
Total Project Cost: $2,899,137
Attachments:
1. Vicinity Map
2. Summary of Bids