Title
Approval of Interlocal Agreement between LOTT Clean Water Alliance and the City of Olympia for Maintenance and Repair Mutual Aid Services
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve and Authorize the Mayor to sign the Interlocal Agreement with the LOTT Clean Water Alliance for Mutual Aid Services.
Report
Issue:
Whether to sign the Interlocal Agreement with LOTT for Mutual Aid Services.
Staff Contact:
Andy Haub, Water Resources Director, 360.753.8475
Presenter(s):
None - Consent Item
Background and Analysis:
The City of Olympia and the Lacey, Olympia, Tumwater, Thurston County (LOTT) Clean Water Alliance wish to enter into an Agreement (see attachment) that would enable the respective agencies to request and pay for utility maintenance work and repairs from each other. The goal of the Agreement is to facilitate the efficient sharing of operations and maintenance resources and expertise between the two agencies. Items that could be shared include services, equipment, staffing and materials.
Examples of typical work that could be performed under this agreement include but are not limited to:
· Exercising valves
· Pipe televising
· Pipe repair or replacement
· Pavement restoration (after the completion of utility work)
Any services/resources utilized would be charged to the respective agency on a reimbursable basis per project. Requests for services are submitted on a Task Order Form (included in attachment as Exhibit A) and the authorized official for the agency will sign the Form either accepting or rejecting the request. The authorizing official for LOTT is the Executive Director. The authorizing official for the City of Olympia is the City Manager.
If approved, the Agreement will be in effect for five years, unless terminated earlier as described in the Agreement. The maximum amount payable for work performed under the Agreement is $100,000 per calendar year.
Neighborhood/Community Interests (if known):
No known concerns.
Options:
Option 1: Authorize the Mayor to sign the Interlocal Agreement.
Implications: Allows access to additional resources and expedited repairs and maintenance.
Option 2. Require Staff to amend proposed Interlocal Agreement.
Implications: May require each agency to purchase new equipment or hire contract staff in order to meet the maintenance/repair needs of the infrastructure.
Financial Impact:
For the City, the funding would come from the applicable utility operating budgets.
Attachment:
LOTT Master Interlocal Agreement