File #: 17-0196    Version: 1
Type: public hearing Status: Filed
File created: 2/16/2017 In control: City Council
Agenda date: 2/28/2017 Final action: 2/28/2017
Title: Public Hearing on Amending Community Development Block Grant (CDBG) Funding - Program Year (PY) 2016
Attachments: 1. CDBG Program Year 2016 Proposed Amendments Matrix, 2. Public Process Timeline Summary - Proposed CDBG Amendments, 3. CDBG Progran Annual Cycle, 4. Presentation
Related files: 17-0124, 17-0279

Title

Public Hearing on Amending Community Development Block Grant (CDBG) Funding - Program Year (PY) 2016                     

 

Recommended Action

Committee Recommendation

The General Government Committee recommended the proposed amendments at its Feb. 3 meeting and forwarded their recommendation to Council.

 

City Manager Recommendation:

Hold a public hearing on the proposed amendments to the PY 2016 CDBG Annual Action Plan as part of the 30-day public comment period.

 

Report

Issue:

Whether to hear public comments on the proposed amendments to  Program Year (PY) 2016 CDBG Action Plan to include an additional $315,000 from unexpended CDBG funds for new activities that will ensure CDBG funds are spent down in a timely manner?

 

Staff Contact:

Anna Schlecht, Community Service Programs Manager, Community Planning & Development Department, 360.753.8183

 

Presenter(s):

Anna Schlecht, Community Service Programs Manager

Leonard Bauer, Community Development Department Deputy Director

Background and Analysis:
Overview:
 

On February 7, 2017 the Council accepted the proposed amendments (Attached) as recommended by the General Government Committee from their February 3, 2017 meeting.  Tonight, Council will hear public comments during a public hearing as part of a 30-day public comment period as required by our CDBG Citizen Participation Plan.

Source of CDBG Funds:  The City has approximately $210,000 from past CDBG program years that has not been expended as quickly as anticipated.  Of this amount, $149,000 comes from a PY 2014 activity - the NDC’s Technical Assistance contract to support the Grow Olympia Fund (GOF).  This funding has not been expended because it only becomes eligible when a GOF loan is fully executed.  An additional $60,100 comes from unexpended prior year program income.  In addition, the City continues to receive program income from past housing rehabilitation loans in excess of projections.  Staff now estimates an additional $105,000 of additional program income could be received in PY2016 that can be allocated at this time.

These funds must be allocated by the City for new activities that will expend funds in a timely manner to ensure compliance with HUD regulations.  HUD has advised the City to either expend or re-allocate unexpended funds by March 22, 2017.

PY 2016 Amendment -  Public Timeline and Public Process:  Because of the large amount of funding under consideration, the City must go through the full CDBG “Substantial Amendment” process as described in our CDBG Citizen Participation Plan to consult with the public on how these funds are invested.    The attached “Public Process Timeline Summary - Public Proposed CDBG Proposed Amendments” describes these proposed amendments and offers ways for the public to offer their comments.  This is part of the program year as presented in the attachment “Olympia CDBG Program - Annual Cycle.”  This public process is summarized as follows:

 

February 7, 2017                                          Council Action to Start Allocation Process

Feb. 10 - March 13                     Public Comment Process (30-day review period of all proposed amendments)

February 28                                                                CDBG Amendments Public Hearing
March 21                                                               Council Approval - Consent Calendar
March 22                                                               Report PY 2016 CDBG Amendments to HUD 

 

 

Program Income and Spend-down Deadlines: HUD regulations require that the City spend down to 1.5 times its current grant.  The regulatory intent is to ensure that tax-payers’ money is used promptly to meet community needs.  In PY 2016, the target amount is to spend down to $511,338 by June 30, 2017. At this time, the City needs to spend at least $310,000 additional funding to get down to the target amount. 

 

Mid-year amendments are often necessitated for a number of reasons.  First, it can be difficult to accurately estimate the amount CDBG Program Income to be received.  Second, some activities in a given program year may not be expending funds in a timely manner and must be dropped in favor of new activities that that will expend funds more quickly in order to meet the spend down target.


CDBG Background

CDBG Purpose:  The Community Development Block Grant (CDBG) Program was created as a “bundled” federal aid program intended to aid the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income.  The program was designed with flexibility to allow communities to determine how to meet the specific local needs of low-moderate income individuals.

CDBG Annual Action Plan Referral:  Every year the Council refers the initial review of the CDBG Program to General Government Committee for the purpose of developing recommendations on priorities and the public process for the coming program year. 

Options for CDBG-funded Activities:  The current CDBG Five-Year Consolidated Plan identifies the following five key strategies:

 

                     Housing Rehabilitation  - PRIORITY

Examples:  Renovation of Smith Building to create housing units.  Can include both acquisition and rehabilitation as conducted by Homes First!

                     Public Services - PRIORITY

                     Examples:  Capital Recovery Center Ambassador Program.

                     Economic Development

                     Examples:  Business training programs; CPTED Safety projects.

                     Public Facilities

                     Examples:  Providence Community Care Center.

                      Land Acquisition

                     Examples:  Purchase of Griswold’s Building. 

 

The above five priorities were identified in the City’s strategic plan, the Five-Year Consolidated Plan (2013 - 2017). While Housing Rehabilitation and Public Services were identified as the highest priorities for the current annual action plan, the other three identified strategy areas are also eligible.  Additionally, the Council could decide to add other CDBG-eligible strategic goals based on current conditions not anticipated at the time of the Five-Year Consolidated Plan development.

 

Neighborhood/Community Interests (if known):

The federal CDBG Program offers a flexible source of funding to meet a wide variety of affordable housing, social service, economic development and other community development needs. All neighborhoods and community stakeholders have an interest in how CDBG funds are invested in community development programs and projects.

 

Options:

1.                     Hold a public hearing on the proposed amendments to the PY 2016 CDBG Annual Action Plan as part of the 30-day public comment period.

 

2.                     Delay a public hearing on the proposed amendments to the PY 2016 CDBG Action Plan  [Note: this option would risk a federal finding by missing the March 22, 2017 deadline.]

 

Financial Impact:

Staff estimates there will be approximately $210,000 from unexpended CBDG funds to reallocate via the CDBG Amendment process prior to March 2017.  Staff also estimates up to $105,000 additional program income may be received in PY2016 that can be included in a PY2016 CDBG Amendment process. 

 

Attachments:

CDBG Program Year 2016 Proposed Amendments Matrix

Public Process Timeline Summary - Proposed CDBG Amendments
Olympia CDBG Program - Annual Cycle