Title
Approval of a Resolution to Reject All Bids for Woodruff Park Sprayground Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to reject the one bid receive and authorize the Mayor to sign the resolution rejecting all bids for the Woodruff Park Sprayground Project.
Report
Issue:
Whether to reject all bids received for the Woodruff Park Sprayground Park project.
Staff Contact:
Kip Summers, Senior Engineer, Parks, Arts and Recreation, 360.570.5834
Presenter(s):
None
Background and Analysis:
The City identified the need for spraygrounds (water play features) in the 2016 Parks Plan. In 2016, the City Council authorized staff to apply for a Recreation & Conservation Office matching grant to help fund a new sprayground at Woodruff Park. The City received the grant award with the passage of the capital budget by the State Legislature, in March of this year.
The project includes a new sprayground, water treatment for the sprayground, new shelter, remodeling of the existing restrooms to meet ADA and other miscellaneous site improvements. Sprayground water will be treated and recirculated.
Bids were opened on April 17th at 10 AM. One bid was received. That bid was for $940,445, which is 42% above the engineer’s estimate of $664,256. Staff reviewed available funds, the bid, the engineers estimate and talked with contractors that were on the registered bidders list. Staff recommends rejecting the one bid received based upon insufficient project funds. Staff will review the project scope and budget and will make revisions as needed. We intend to rebid the project in the fall, with the goal of an operational sprayground June 2019.
Neighborhood/Community Interests (if known):
During the grant application process in 2016, staff held a public meeting to discuss the project. The Northwest Neighborhood Association, as well as other groups, provided letters of support for the sprayground. In addition, the Parks and Recreation Advisory Committee has written a letter to the granting agency in support of the project. The City conducted an online survey with three sprayground layouts and received over 700 responses for Option C, which is the basis of design for this project.
Options:
1. Reject all bids and authorize the Mayor sign the resolution rejecting all bids. Staff will make revisions to the project and rebid in the fall.
2. Do not reject the low bid, direct staff allocate additional funds to allow award of the project and direct staff to prepare a resolution to award for the Mayor’s signature. This direction would allow a sprayground to be available for a small portion of the summer, likely sometime in August.
Financial Impact:
Rejection of all bids requires no additional funds at this time. If Council directs staff to allocate additional funds to award the contract, an additional $224,000 would be necessary to award the project.
Attachments:
Resolution