Title
Update on PBIA Board Elections
Report
Issue:
Whether to settle a tie vote by a vote of the board or a run-off election? And whether the board confirms that term assignments be determined by a vote of the board. An election will be held this November to fill 7 seats on the PBIA advisory board.
Staff Contact:
Amy Buckler, Senior Planner, 360.570.5847, abuckler@ci.olympia.wa.us
Presenter(s):
Nomination Committee Chair Bobbi Kerr
Amy Buckler, Senior Planner
Background and Analysis:
The nominating committee (boardmembers Kerr, Ruse, Rauh, Trinin and Rocker) has been soliciting potential new board members. As of the October meeting there were eight prospective nominees; however, some people may have dropped out. The nominating committee will provide an update at the meeting.
The member businesses each get one vote in the election. Nominees are asked to provide a statement to voters, and nomination forms must be turned into Downtown Liaison Mark Rentfrow immediately. The election will be conducted online sometime between Nov 9 and December 12. Contact information will be solicited to ensure each member business receives one vote.
There are 7 open positions:
o Five positions will be (3) year terms
o Two positions will be (2) year terms
Nominees receiving the greatest number of votes are elected. In the case of a tie, the board will either vote or host a run-off vote - please decide tonight. Results will be announced at the December 14 PBIA meeting.
TERMS
At the meeting in October, the board determined that the 3-year terms will be assigned to board members who are being elected for a subsequent term. Any additional term decisions will be made by a vote of the board - please confirm.
COMMITTMENT
• Newly elected Advisory Board members are installed at the first board meeting in January.
• Terms of office shall be January 1-December 31 of each calendar year.
• There is no limit to the number of terms a Board member can complete, as long as they run for election each time.
• According to City Ordinance, the Board’s duties include:
o the annual development of a proposed work program with specific projects and budgets,
o the recommendation of the same to the City Council for its consideration, and
o preparation of a plan for regular communication of PBIA projects and information to Ratepayers.
Neighborhood/Community Interests (if known):
N/A
Options:
The Board is asked to clarify procedures in the case of:
• A tie vote. Whether to settle a tie through a vote of the board or a run-off election?
• Term assignments. Whether 3- or 2- year terms shall be assigned by a vote of the board or in some other way?
Financial Impact:
N/A
Attachments:
None