Title
Approval of a Professional Services Agreement with Gray & Osborne Inc. for Engineering Design Services for the Log Cabin Road Water Storage Tank
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve and authorize the City Manager to sign the Professional Services Agreement with Gray & Osborne Inc., in the amount of $879,138.
Report
Issue:
Whether to approve a Professional Services Agreement for Engineering Design Services with Gray & Osborne Inc., to design the Log Cabin Road water storage tank.
Staff Contact:
Rick Dougherty, Project Manager, Public Works Engineering, 360.753.8485
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
In May 2014, the City Council approved an $11,971,000 Drinking Water State Revolving Fund loan (DWSRF), from the Washington State Department of Health. The loan is to fund the water storage tank design and construction. The new 3.6 million gallon water tank will be built near LBA Park and serve over 12,500 homes and businesses in southeast Olympia beginning in 2016. The new tank will also provide back up to the Hoffman Road water tank. This will allow the Hoffman tank to be taken out of service as needed for necessary maintenance.
Public Works Engineering staff will design the water pipe and access road. Our plan is to hire a consultant with structural expertise to design the new water tank. Staff selected Gray & Osborne Inc. through a competitive process. They were chosen based on their extensive design experience of water tanks. They previously designed the City's Bush Street water storage tank. The firm has designed over twenty similar water storage tanks in the last ten years.
The design is currently scheduled to begin in January 2015. We expect construction of the new tank to be complete by fall 2016.
Neighborhood/Community Interests (if known):
The new water tank will provide necessary additional water storage to assure adequate water flow in case of fire and during peak demand periods. The tank will also provide back-up for the Hoffman Road water storage tank. The new water tank will address current and future water needs in southeast Olympia.
Neighbors have protested the development of the property in this area and have organized as "Save the LBA Woods." Staff has shared information with the group about the need for the water tank. We plan to meet with the neighbors in the near future to assure them that the water tank is not connected with the housing development. We also want to ensure that the neighbors understand the importance of the water storage tank to their part of Olympia.
Options:
1. Move to approve and authorize the City Manager to sign the Professional Services Agreement with Gray & Osborne Inc., in the amount of $879,138. This allows the project to move forward.
2. Reject the award and direct staff to negotiate a contract with the second place design consulting firm. This could result in delays to the project and could impact use of DWSRF funds.
Financial Impact:
Drinking Water State Revolving Fund loan monies will be used to pay for this contract.
Attachments:
1. Professional Services Agreement
2. Vicinity map