Title
Acquisition of Twelve Patrol Cars Briefing
Recommended Action
Committee Recommendation:
Not referred to a committee
City Manager Recommendation:
Receive a Briefing on the Acquisition of Twelve Patrol Cars.
Report
Issue:
Briefing only
Staff Contact:
Shelby Parker, Deputy Chief, Olympia Police Department. 360.753.8147
Presenter(s):
Shelby Parker, Deputy Chief
Thanh Jeffers, Public Works Deputy Director
Jaime Mastache, Fleet Operations Supervisor
Background and Analysis:
The Olympia Police Department plans to add several officer positions in 2025; however, it first must expand its infrastructure to adequately support additional staff. As such, 12 patrol vehicles and associated equipment will need to be added to the fleet.
In cooperation with the Fleet Operations Division of Public Works, the department is going to lease these vehicles from Enterprise Rent-a-Car. The department already has a professional agreement in place with Enterprise, as several of the department’s staff cars are leased through their programs.
No formal Council action is being requested at this time; the spending authority will come before council on December 10, 2024, in the form of a 4th quarter budget amendment.
Funding is being provided by the Public Safety Tax Levy, which was approved by voters in 2023. A total of $437,000 is needed to make the initial lease payment, purchase communications equipment for the vehicles, and to “upfit” the vehicles with emergency equipment.
• Equipment for new vehicles: $145,000
• Initial Lease Payment: $186,600
• Radios for new vehicles: $105,400
Lease payments for subsequent years are already accounted for in the City Manager’s proposed 2025 budget.
Climate Analysis:
The impacts of leasing twelve patrol vehicles have been assessed through the lens of the Climate Framework’s transportation and land use mitigation sector. Electric vehicles were considered; however, that option was evaluated and determined not to be feasible at this time.
The majority of the City’s patrol vehicles are shared by officers amongst the different shifts. These vehicles are in use approximately 20 hours per day. Dedicating time to charge the vehicles would be a challenge. In addition, the infrastructure to support the charging stations has yet to be developed, and the operational functionality of electric police vehicles is still being tested.
Deputy Director Thanh Jeffers and Fleet Operations Supervisor Jaime Mastache will be presenting specific information regarding the current patrol car fleet and addressing plans moving forward for the eventual conversion to electric vehicles.
Equity Analysis:
The impacts of this lease have been applied through the equity lens of the City’s Equity Framework. These patrol vehicles will help the Olympia Police Department achieve its mission to respond rapidly to mitigate emergencies for all community members. The groups impacted by this purchase include community members, police department employees, and the City’s mutual aid partners. Investing in safe, reliable, high-performing equipment is required to care for people. This lease will help accomplish this vital work.
Neighborhood/Community Interests (if known):
Public Safety. The lease of patrol vehicles and purchase of associated equipment supports the universal protection of life and property for all community members.
Financial Impact:
Funding is being provided by the Public Safety Tax Levy, which was approved by voters in 2023. A total of $437,000 is needed to make the initial lease payment, purchase communications equipment for the vehicles, and to “upfit” the vehicles with emergency equipment.
Options:
1. Receive the briefing
2. Don’t receive the briefing
3. Take other action.
Attachments:
Vehicle Acquisition Policy
Electrification Draft Recommendations