Title
Approval of Bid Award for the 2015 Priority Storm and Sewer Repairs Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract for the 2015 Priority Storm and Sewer Repairs project to the lowest responsive, responsible bidder, Michels Corporation, in the amount of $354,000.39 and authorize the City Manager to execute all documents necessary to proceed.
Report
Issue:
Whether to approve staff’s recommendation to award the 2015 Priority Storm and Sewer Repairs project to Michels Corporation, as the lowest responsive, responsible bidder.
Staff Contact:
Jim Rioux, Project Manager, Public Works Engineering, 360.753.8484
Presenter(s):
None - Consent Calendar item
Background and Analysis:
Public Works Water Resources has an ongoing program to identify sewer and storm pipes that need repair. The repair work is part of an annual project to fix problems before pipes need extensive and costly replacement. Repair work consists of lining the pipe using Cured-In-Place Pipe (CIPP) technology. We will repair about 6,415 feet of sewer pipes and 850 feet of stormwater pipes. Construction will occur in 22 locations throughout the City.
Construction will begin in early September and be finished by the end of November.
The City received three (3) bids. The bid proposal from the lowest bidder, Michels Corporation, meets all bidder responsibility criteria. Their bid of $354,000.39 is 14.6% below the engineer’s estimate of $414,581.31(See Attachment - Bid Tabulation).
Neighborhood/Community Interests (if known):
• Using the CIPP method for repairing pipes, significantly reduces disruptions to the neighborhood. This method allows the contractor to repair pipes without digging open trenches.
• Streets will remain open during construction.
• For short periods, one lane may close to complete portions of work. During these periods, flaggers will direct traffic through the work zone.
• We will use post cards, Twitter, and the City’s Construction News webpage (see hyperlink) to provide information about the project, schedule, and any impacts to traffic.
Options:
1. Award the contract for the 2015 Priority Storm and Sewer Repairs project to the lowest responsive, responsible bidder, Michels Corporation, in the amount of $354,000.39, and authorize the City Manager to execute all documents necessary to proceed.
• Project proceeds as planned.
• City delivers on its commitment to construct the project this year.
2. Reject all bids and direct staff to rebid the project.
• The time needed to rebid will delay construction until 2016.
• There is a greater potential for increased costs due to re-bidding.
• Rejecting bids will delay necessary repairs.
Financial Impact:
The 2015 Priority Storm and Sewer Repairs project is funded through the Wastewater Utility and the Storm and Surface Water Utility. There are sufficient funds to complete this project, as outlined below.
Project Costs:
Total Low Bid: $ 354,000.39
Contingency to Award (10%): $ 35,400.00
Engineering $ 133,600.00
TOTAL PROJECT COSTS: $ 523,000.39
Total Available Budget: $ 659,000.00