Title
Approval of a Resolution Authorizing a Grant Agreement with the Association of Washington Cities for Building Energy Audits
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve a Resolution authorizing a Grant Agreement with the Association of Washington Cities for building energy audits.
Report
Issue:
Whether t to approve a Resolution authorizing a Grant Agreement with the Association of Washington Cities for building energy audits.
Staff Contact:
Patrick Knouff, Project Coordinator, Public Works Engineering, 360.753.8352.
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
Olympia has a diverse facility portfolio which houses the City’s administration, public safety, recreation, maintenance and operations, and emergency services. The City began to formally document facility conditions for City owned buildings in 2008. The Facility Condition Assessment (FCA) was updated in 2013 and 2019. This project would provide an update to the 2019 FCA.
The primary reason for updating the FCA is to leverage the combined expertise of independent facility professionals and City staff to provide an iterative update of building systems conditions and a repair/improvement cost projection every 5 years.
These reports and the facility performance benchmarks support reoccurring, long-range facility master planning and budgeting updates. Each iteration reviews, verifies, and documents current conditions, and observes deficiencies and opportunities, which contribute towards sustaining the City’s proactive asset management strategy.
The City is committed to taking bold action on climate change and continuing its environmental leadership to create a more sustainable and climate-resilient city. This includes the coordination and implementation of policies and programs that promote energy efficiency and greenhouse gas emissions reductions in its own operations. On April 19, 2022, City Council established a 2030 Greenhouse Gas Emissions Reduction Target through Resolution M-2320 and have made building electrification one of the City’s top priorities.
The Building Electrification Plan will include a decarbonization roadmap, detailed energy use for each facility, opportunities for electrification, onsite renewable energy opportunities, energy storage systems opportunities, and projected cost analysis, as well as recommend actions that the City should implement to achieve carbon neutrality at its facilities.
The Association of Washington Cities accepted the City’s application for the Energy Audit Grant Program. The purpose of the program is to:
• Assist cities that own Tier 1 and Tier 2 covered buildings in completing energy audits.
• Collect data on the costs for cities to comply with the state’s Clean Buildings Performance Standard.
The city was awarded $146,889.51. These grant funds will offset costs associated with the Building Electrification Plan.
Climate Analysis:
This work will analyze City facilities and provide data to inform facility improvement decisions that will reduce energy use in existing buildings, increase the production of local renewable energy, and electrify buildings to phase out natural gas. This work is expected to contribute to a long-term reduction in greenhouse gas emissions.
Equity Analysis:
The work is integral to the Facility Master Planning process which ensures that the City’s facilities can meet the public’s ongoing and future needs. These facilities directly or indirectly support all Olympians.
Neighborhood/Community Interests (if known):
This work directly informs efforts to reduce the impacts of climate change throughout the City, a significant topic of interest and concern for the community.
Financial Impact:
The Professional Services Agreement for the Facility Condition Assessment and Building Electrification Plan is funded through Fund 506, Facilities.
The agreement has a not to exceed contract amount of $498,341.16.
• Facility Condition Assessment - Approximately $150,000.00.
• Building Electrification Plan - Approximately $250,000.00.
• Optional Work - Approximately $75,000.00
• Management Reserve - $25,000.00.
There are sufficient monies in the Facilities fund to pay for these engineering services. However, the Association of Washington Cities Grant will offset $146,889.51 of the project costs.
Options:
1. Move to approve a Resolution authorizing a Grant Agreement with the Association of Washington Cities for building energy audits.
2. Do not approve the Resolution.
3. Take other action.
Attachments:
Resolution
Agreement