Title
Approval of Bid Award for the Eastside Street & 22nd Avenue Sidewalk, Phase 1
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to reject the low bidder, Global Contractors, Inc., and award to Quigg Bros Inc., for the Eastside Street & 22nd Avenue Sidewalk, Phase 1, in the amount of $675,119 and authorize the City Manager to execute the contract.
Report
Issue:
Whether to reject the low bidder and award to Quigg Bros, Inc., the second low bidder.
Staff Contact:
Brett Bures, Project Manager, Public Works Engineering, 360.753.8290
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
This project provides pedestrians with a safe and friendly walking route along 22nd Avenue (see attached map). The project will build sidewalks, curb access ramps, and a planter strip on the south side of 22nd Avenue from the Boulevard Road Roundabout to the existing sidewalk at Cain Road. This project will also construct a sidewalk on the north side of 22nd Avenue from Wilson Street to Swanee Place. All sidewalks will be constructed using pervious concrete which allows water to pass directly through to the ground, reducing stormwater runoff.
Staff recommends rejecting the low bidder’s proposal for being non-responsive and awarding the contract to the second low bidder, Quigg Bros. Inc. This project is using federal funding which requires the contractor to meet a Disadvantaged Business Enterprise (DBE) goal. Our funding partner, the Washington State Department of Transportation (WSDOT) established the DBE goal at 19% for this project. The apparent low bidder did not meet this goal and WSDOT determined that the contractor did not satisfy the good faith effort necessary to award.
We anticipate starting construction in June and ending by September 1, 2016.
Neighborhood/Community Interests (if known):
• The project will improve pedestrian safety and increase access to transit.
• Construction will cause traffic delays. The streets will remain open during construction however, at times, short-term single lane closures will be required. Flaggers will direct vehicles through the construction zone.
• Emergency vehicles will have priority access through the construction zone.
• The City will regularly communicate with the Coalition of Neighborhood Associations, area Neighborhood and Homeowners Associations, citizens, emergency responders, schools, and other stakeholders about the timing, schedule and construction impacts.
• Staff will use a variety of communication tools including media releases, postcards, on-site visits, and Twitter.
Options:
1. Move to reject the low bidder, Global Contractors, Inc., and award to Quigg Bros Inc., for the Eastside Street & 22nd Avenue Sidewalk, Phase 1 in the amount of $675,119 and authorize the City Manager to execute the contract.
• Project proceeds as planned.
• The City will deliver on its commitment to our funding partners to construct the project this year.
2. Move to reject all remaining bids and direct staff to rebid the project.
• The time needed to rebid will delay construction until 2017, and costs are likely to increase.
• Construction delay may result in loss of some or all of the funding from the project’s Safe Routes to School Program Federal Funding grant funding source.
Financial Impact:
This project is identified in the Capital Facilities Plan. Funding for the project comes from City Funds, along with a Federal Safe Routes to School Program (SRTS) grant.
The low bid of $675,119 is less than 1% above the Engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
Total Low Bid: $ 675,119
Contingency to Award (10%): $ 67,512
Engineering: Design, Inspection, Consultants $ 409,713
Total Estimated Project Cost: $ 1,152,344
Available Project Funding: $ 1,450,000
Savings: $ 297,657
Attachments:
Summary of Bids Received
Vicinity Map