Title
Approval of Amendment to Interagency Agreement with Department of Enterprise Services for City Hall Solar Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve the Amendment to Interagency Agreement with the Department of Enterprise Services ("DES") for the City Hall Solar Project and authorize the Mayor to sign the contract and the City Manager to authorize project funding and sign any other required documents.
Report
Issue:
Whether to approve an amendment with DES that allows them to manage the City Hall Solar Project under the Energy Savings Performance Contracting agreement.
Staff Contact:
Debbie Sullivan, Deputy Public Works Director, 360.753.8494
Presenter(s):
None - consent calendar.
Background and Analysis:
In January, 2014, Public Works applied for a solar grant through the Washington State Department of Commerce ("Commerce"). Commerce awarded the City a grant for $183,070 to install solar panels on City Hall. The project will add 92 Washington-state manufactured solar panels to the roof of City hall and tie them into the existing electrical system. The solar panels will produce approximately 23,598 kWh annually, saving about $2,500 per year in energy costs, and reducing greenhouse gases by over 16 metric tons per year.
The City has an existing Interagency Agreement with DES for Energy Performance Contracting Services. The Amendment will add the additional scope and budget to the Agreement to construct the City Hall Solar Project. The project is scheduled to begin late summer and be finished by the end of this year.
Neighborhood/Community Interests (if known):
None known.
Options:
1. Move to approve the Amendment to Interagency Agreement with the Department of Enterprise Services ("DES") for the City Hall Solar Project and authorize the Mayor to sign the contract and the City Manager to authorize project funding and sign any other required documents.
2. The most cost-effective and quickest method to complete the project is to use Energy Savings Performance Contracting Services through the exiting Agreement with DES.
3. Do not approve the Amendment. City staff does not have the necessary design experience and capacity to manage the project within the time given by Commerce to complete the project. The City would need to hire outside expertise, which would take additional time and money to complete the project by the June 30, 2015 grant deadline. This could result in having to repay grant funding to Commerce.
Financial Impact:
The City's required match for the Commerce grant is $50,000. The funds will be appropriated from the City Hall Construction Fund. The estimated total project cost is $233,070.
Attachment:
DES Ammendment