Title
Approval of Resolution to Reject All Bids for the Pacific Avenue Pedestrian Crossing Improvement Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve the resolution to reject all bids for the Pacific Avenue Pedestrian Crossing Improvement Project.
Report
Issue:
Whether to reject all bids for the Pacific Avenue Pedestrian Crossing Improvement Project.
Staff Contact:
Ladd Cluff, PLS, City Surveyor, Public Works Engineering, 360.753.8389.
Presenter(s):
None - Consent Calendar Item
Background and Analysis:
Project Description
Installation of pedestrian crossing improvements at Pacific Avenue/Devoe Street and Pacific Avenue/Lansdale Street to increase driver awareness.
Irregular Bid and Funding Concerns
The City received one bid for this project from Rognlin’s Inc. in the amount of $330,000.00. Rognlin’s bid exceeds the Engineer’s estimate of $211,290.00.
The project’s construction funding is through a Federal Highway Administration (FHWA) grant. One condition of the grant includes meeting an Underutilized Disadvantaged Business Enterprise (UDBE) goal established by the Washington Department of Transportation (WSDOT). The UDBE goal is 16 percent of the total contract. In this case, the required dollar amount that must be subcontracted to a UDBE subcontractor is $52,800.00.
The impact of the UDBE goal exceeded expectations with both bid amounts and number of bidders.
The bid amount exceeds grant and City funds. The City does not have sufficient funds to construct the project at this time.
Neighborhood/Community Interests (if known):
The installation of pedestrian crossing improvements at Pacific Avenue/Devoe Street and Pacific Avenue/Lansdale Street will increase driver awareness. The result is increased safety of people crossing at these locations.
Options:
1. Reject all bids. Staff will reevaluate the plans and specifications as well as the timing of the project to find ways to reduce costs. Staff intends to rebid the project for spring construction.
2. Award the project to the lowest bidder. Transportation will need to shift funds committed to other projects.
Financial Impact:
|
Quince Street Sidewalk Project Cost and Funding |
|
Total Project Costs |
Low Bidder |
Engineer’s Estimate |
|
|
|
|
|
Contract |
$330,000 |
$211,290 |
|
Award Contingency |
$49,500 |
$31,694 |
|
Engineering |
$168,304 |
$168,304 |
|
Total |
$547,804 |
$411,288 |
|
|
|
|
|
Funding |
|
|
|
FHWA Grant |
$327,405 |
$327,405 |
|
Transportation Department |
$121,915 |
$121,915 |
Attachments:
Resolution
Bid Results