Title
Approval of a Resolution Authorizing Agreements With Forma Construction Company and Saybr Contractors Inc. for Job Order Contracting Services
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve a Resolution authorizing agreements with Forma Construction Company and Saybr Contractors Inc. for Job Order contracting services.
Report
Issue:
Whether to approve a Resolution authorizing agreements with Forma Construction Company and Saybr Contractors Inc. for Job Order contracting services.
Staff Contact:
Heather Reed, Procurement & Contract Manager, Public Works General Services, 360.753.8771
Presenter(s):
None - Consent Calendar Item
Background and Analysis:
Job Order Contracting (JOC) offers an alternative public works process that saves time and money through unit price books and work orders. Authorized under RCW 39.10.420, JOC streamlines small construction, maintenance, and repair projects for cities.
Each Job Order Contract is an indefinite delivery, indefinite quantity (IDIQ) agreement. The City bases pricing on the Gordian® Construction Task Catalog and contractor-submitted adjustment factors, which account for local labor, materials, and equipment costs. This approach eliminates the need for separate contracts, reduces administrative work, and fosters collaboration. Each contract carries a value of $2,000,000 for two years, with an option for a one-year extension. Contractors are guaranteed a minimum of $25,000 in Job Orders, while the maximum value of a single Job Order is $500,000.
The JOC contractor manages proposals, construction methods, scheduling, and project execution. Typical work includes maintenance, renovation, repairs, and new construction for City facilities and civil infrastructure such as water, sewer, storm systems, roads, parks, landscaping, habitat restoration, roofing, electrical, plumbing, and HVAC. Most work occurs in Olympia, though contracts may extend to City-owned sites in Thurston County.
JOC contractors subcontract at least 90% of the work, creating opportunities for local and disadvantaged businesses. Through JOC, the City partners with contractors to combine expertise and deliver projects on time, cost-effectively, and in the public’s best interest.
Under RCW 39.10.430-460, the City conducted a competitive, multi-phased Request for Proposal (RFP). In Phase I - Technical Qualifications, the City evaluated proposals against Mandatory and Supplemental Bidder Responsibility Criteria. Evaluation panel members scored each proposal, and the City totaled the results.
The highest-scoring Bidders advanced to Phase II - Price. The City invited four of the six Bidders to submit Phase II Cost Proposals and participate in interviews. Based on combined scores, the evaluation team awarded contracts to the top two firms: FORMA Construction, Inc., and Saybr Contractors, Inc
Climate Analysis:
Job Order Contracting supports sustainable practices by reducing waste, improving energy efficiency, and encouraging sustainable materials. The process upgrades existing infrastructure instead of relying on new construction, lowering material demand and long-term costs.
Equity Analysis:
Because contractors subcontract at least 90% of work, JOC expands opportunities for small, minority, woman, and disadvantaged-owned businesses. Contractors also provide training and outreach programs to strengthen participation.
Options:
1. Move to approve a Resolution authorizing agreements with Forma Construction Company and Saybr Contractors Inc. for Job Order contracting services.
2. Do not approve a Resolution authorizing agreements with Forma Construction Company and Saybr Contractors Inc. for Job Order contracting services.
3. Take other action.
Financial Impact:
A JOC Agreement is an indefinite-quantity agreement for general construction services. The City guarantees a minimum of $25,000 in job orders during the base term; if this amount is not reached through no fault of the contractor, the City will pay 30% of the difference to compensate for lost overhead and profit, which is the contractor’s sole remedy.
While the City estimates that up to $2,000,000 in job orders may be issued during the base term, this amount is not guaranteed, and the City has no obligation to exceed the minimum. The City may issue job orders up to a maximum of $4,000,000 per year, with any single job order capped at $500,000, in accordance with state law.
Attachments:
Resolution
FORMA Construction Company, JOC Contract
Saybr Contractors, Inc., JOC Contract