Title
Approval of a Resolution Authorizing the First Amendment to an Intergovernmental Agreement between the Cities of Olympia, Lacey, Tenino, Tumwater, and Yelm and Thurston County and for Law Enforcement Records Management System
Recommended Action
Committee Recommendation:
Not referred to a committee
City Manager Recommendation:
Move to approve a Resolution Authorizing the First Amendment to an Intergovernmental Agreement between the Cities of Olympia, Lacey, Tenino, Tumwater, and Yelm and Thurston County and for Law Enforcement Records Management System.
Report
Issue:
Whether to approve a Resolution Authorizing the First Amendment to an Intergovernmental Agreement between the Cities of Olympia, Lacey, Tenino, Tumwater, and Yelm and Thurston County and for Law Enforcement Records Management System.
Staff Contact:
Rich Allen, Police Chief, Olympia Police Department, 360.753.8147
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
On April 22, 2009, the Cities of Lacey, Olympia, Tenino, and Yelm (Cities) entered into an Intergovernmental Agreement for a Law Enforcement Records Management System to allow the departments to share the cost of expensive records management software and to centralize the management of the system.
The Cities have agreed to add the Thurston County Sheriff’s Office as a Member Agency of the agreement, related to development and administration of the future replacement of the Records Management System, requiring an amendment to the Agreement.
Section X of the Agreement provides that it may only be amended by written agreement signed by the parties and recorded with the Thurston County Auditor’s Office.
Neighborhood/Community Interests (if known):
There are no known specific community interests related to this agreement.
Options:
1. Approve a Resolution Authorizing the First Amendment to an Intergovernmental Agreement between the Cities of Olympia, Lacey, Tenino, Tumwater, and Yelm and Thurston County and for Law Enforcement Records Management System.
2. Request modifications to the Resolution or Agreement and approve at a future date.
3. Do not approve the Resolution and provide staff with alternate direction
Options 2 and 3 would require additional staff time to edit and re-negotiate terms of the agreement.
Financial Impact:
Any costs related to the selection, purchase, and maintenance of any replacement Records Management System will be split between the six member agencies. There is no estimate of what that would cost at this time.
Attachments:
Resolution
Agreement