Title
Agenda Item:
Ordinance Adopting the 2013 - 2018 Capital Facilities Plan (CFP) and Appropriating Funds for 2013
Body
Issue:
Should the Council adopt the 2013 - 2018 Capital Facilities Plan and appropriate funds for 2013?
Committee Recommendation:
The Finance Committee has made recommendations to the full Council for changes.
City Manager's Recommendation:
Move to adopt on first reading and forward to second reading an ordinance approving the 2013 - 2018 Capital Facilities Plan and appropriating funds for the 2013 year of the plan.
Staff Contact:
Jane Kirkemo, Administrative Services Director, 360.753.8499
Presenter(s):
Jane Kirkemo, Administrative Services Director
Background and Analysis:
The budget process began with the Capital Facilities Plan presented in July. The Planning Commission held a public hearing and detail review of the plan. The council held two public hearings and several meetings to discuss the CFP. In addition, since the city of Olympia collects impact fees for the School District, both the Planning Commission and the City Council reviewed the school district portion of the plan. The Finance Committee has reviewed aspects of the budget at each of their meetings since July. State law requires the budget be adopted no later than December 31st.
The dollar amounts on some projects have changed since the Preliminary CFP was presented due to more definitive cost estimates, receipt of grants or other funding sources. There is a slight change in both Transportation (decreasing) and Park (increasing) Impact fees.
In addition to staff changes, the council made the following revisions.
1. Transferred $215,367 of REET funds from Street Repair and Reconstruction to the 2013 operating budget (reducing Pavement Management).
2. Added a new project ARTESIAN WELL at $100,000 with funding from Parks CAMMP account
3. Added a new project PERCIVAL FLOATS with $222,000 funding from Parks CAMMP account and a $75,000 grant. The total cost of this project is $479,286. In addition to the 2013 funds, appropriations from 2012 are being reallocated to this project.
4. The council agreed to use funds from the Parking Special Account to replace the existing pay stations with smart meters (the Parking Special Account is a part of the operating budget). The project is estimated to cost $680,000. Staff will need to bid out this project. Once we have more definitive cost numbers as well as 2012 year end revenue numbers, the project can be established in the Parking Special Account or moved to the CFP.
Attachment 4 outlines the significant changes to the preliminary budget.
Neighborhood/Community Interests (if known):
Council held a public hearing to provide an opportunity for all interested individuals and groups to share their comments directly with Council.
Options:
Option 1: Approve the 2013 - 2018 Capital Facilities Plan and adopt the 2013 Capital budget Ordinance on first reading and move to second reading.
Option 2: Make additional changes to the Capital Facilities Plan or 2013 Capital Budget that will be reflected on the second and final reading of the CFP.
Financial Impact:
The total 2013 - 2018 CFP is $135 million