Title
Approval of Bid Award for the 6th Avenue Sewer Extension Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to Odyssey Contracting, LLC in the amount of $424,322.10, and authorize the City Manager to execute the contract.
Report
Issue:
Whether to to award the construction contract to Odyssey Contracting, LLC in the amount of $424,322.10, and authorize the City Manager to execute the contract.
Staff Contact:
Erick Mahugh, Senior Engineer, Public Works Engineering, (360) 878-4572.
Presenter(s):
None - Consent Calendar item.
Background and Analysis:
The City’s Wastewater Utility has dedicated funding to extend sewer service to a limited number of existing neighborhoods that do not currently have sewer service available.
This project will extend approximately 1,200 feet of sanitary sewer pipe and provide thirty residential service connections for future septic system decommissions.
Climate Analysis:
This project will provide the opportunity for fifteen multifamily residences to connect to the City’s sewer system. Connecting to sewer will allow for decommissioning of the existing septic systems. Septic systems require consistent pumping of the tanks and hauling away of the waste.
Failing septic systems pose a risk to surface water, groundwater and public health. For these reasons, this project supports strategy W6 (Reduce consumption of carbon-intensive goods and services) and W1 (Increase the efficiency of water and wastewater infrastructure).
Equity Analysis:
This project will provide the opportunity for homeowners with failing septic systems, or who plan to expand their residence beyond the existing septic system capacity, to connect to sewer. Connecting to sewer is not mandatory, and the City provides incentives for connection within a 2-year period following formal notification of sewer availability. The City of Olympia’s sewer rate payers and the greater community all benefit from an improved environment and an increase in public health. Residences can expect temporary construction impacts.
Neighborhood/Community Interests (if known):
Minor traffic disruptions are expected during construction. One lane traffic is likely for short periods of time during which flaggers will direct traffic.
Water Resources hosted a community open house for the project and did not receive any negative feedback. Multiple mailings to the homeowners have been sent throughout the project to provide updates. The City will communicate project updates through social media, media releases, and postcards.
Financial Impact:
This project is identified in the Capital Facilities Plan. Funding for the project comes from the Wastewater Utility.
The low bid of $424,322.10 is more than 11% above the Engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
Total Low Bid: $424,322.10
Contingency to Award (10%): $42,432.21
Engineering: Design, Inspection, Consultants $200,000.00
Total Estimated Project Cost: $667,754.31
Available Project Funding: $868,000.00
Options:
1. Award the construction contract to Odyssey Contracting, LLC in the amount of $424,322.10, and authorize the City Manager to execute the contract.
• The project proceeds as planned.
2. Reject all bids and direct staff to rebid the project.
• The time needed to rebid may delay the project until 2025.
• The cost may increase due to increased staff time to rebid the project.
3. Take other action.
Attachments:
Vicinity Map
Summary of Bids