Title
Approval of Bid Award for 2015 Pavement Preservation (Chip Seal) Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award and authorize the City Manager to sign the Construction Contract with Doolittle Construction in the amount of $596,962.94.
Report
Issue:
Whether to award the low bid for the 2015 Pavement Preservation Project
Staff Contact:
Brett Bures, Project Manager, Public Works Engineering, 360.753.8290
Presenter(s):
None - Consent Calendar item
Background and Analysis:
This marks the fifteenth year of the Pavement Preservation Program for the City. The goal of this program is to extend the overall life of roads by resurfacing them before a more expensive overlay is needed. Surface treatments seal cracks in the roads and include traditional asphalt paving, as well as chip seal, and microsurfacing. This approach reduces the overall cost of maintaining our City’s streets in good or better condition.
This year, the City will be using chip seal to improve the selected streets (see below). Some of the streets will receive a double chip seal treatment (two layers of rock) which provides additional protection to the existing pavement.
The project will improve approximately 3.5 miles of roadway throughout the City, including portions of West Bay Drive, Schneider Hill Road, Black Lake Boulevard, Mottman Road, 20th Avenue, and Road 65.
Neighborhood/Community Interests (if known):
• The community should expect vehicle, bicycle, and pedestrian traffic delays throughout the construction process.
• Most of the work will be completed on the weekend in an effort to reduce vehicle, bicycle, and pedestrian impacts during construction.
• The City will communicate with citizens, emergency responders, schools, Intercity Transit, and other stakeholders about the schedule and traffic detours through Twitter, media releases, and postcards.
Options:
1. Award and authorize the City Manager to sign the Construction Contract with Doolittle Construction in the amount of $596,962.94. Project proceeds as planned.
2. Reject all bids and direct staff to rebid the project.
The time needed to rebid will delay construction until 2016. The cost may increase due to increased staff time to rebid the project.
Financial Impact:
The 2015 Pavement Preservation project is funded by the Street Repair/Reconstruction Program.
The low bid of $596,962.94 is approximately 29.6% below the Engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
Total Low Bid: $ 596,962.94
Contingency to Award (10%): $ 59,696.29
Engineering: $ 135,000.00
Total Estimated Project Cost: $ 791,659.23
Total Available Budget $1,241,440.00
Attachments:
1. Vicinity Map
2. Summary of Bids