Title
Approval of Bid Award for Woodruff Park Sport Court Reconstruction Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to Black Hills Excavating, Inc. in the amount of $515,691.06 and authorize the Interim City Manager to execute the contract.
Report
Issue:
Whether to approve awarding the construction contract for the Woodruff Park Sport Court Reconstruction project to Black Hills Excavating, Inc.
Staff Contact:
Jake Lund, Senior Engineer, Parks, Arts, & Recreation, 360.753.8152
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
Originally constructed sometime in the 1960s or 1970s, the existing tennis courts at Woodruff Park are the oldest courts in the Olympia Parks system. The useful design life of a typical tennis court is 25-30 years. The original concrete slabs have cracked over time, and many attempts have been made to maintain the playing surface and extend lifespan including an asphalt overlay, crack sealing, and patching.
The project provides for the demolition of the existing tennis courts and reconstruction of new courts and associated site improvements. The finished project will include the construction of two new tennis courts, four dedicated pickleball courts, new fencing, improvements to the onsite parking lot and sidewalks, site storm drainage improvements, and other miscellaneous park upgrades.
The City received twelve bids on January 15, 2020. Black Hills Excavating, Inc., was the lowest responsible bidder with a bid of $515,691.06. The Engineer’s Estimate of construction cost was $513,513.26.
Neighborhood/Community Interests (if known):
The Parks Department had been contacted many times by park users about cracking and trip issues on the existing tennis courts. A very active and growing pickleball community has also voiced need for dedicated pickleball courts in Olympia. There are currently no dedicated, regulation-size pickleball courts within the Olympia Parks system.
Options:
1. Award the construction contract to Black Hills Excavating, Inc. in the amount of $515,691.06 and authorize the City Manager to execute the contract. The project proceeds as planned.
2. Do not award the contract, reject all bids, and request that staff rebid the project. Delaying the project could result in higher bids and will require additional staff time to modify and rebid the project.
Financial Impact:
This project is identified in the Capital Facilities Plan and the Park Capital Asset Management Plan (CAMP). Funding for the project comes from Olympia Metropolitan Park District funds.
The low bid of $515,691.06 is 0.4% above the Engineer’s estimate.
Overall project costs:
|
Total Low Bid: |
$ |
515,691 |
|
Contingency to Award (10%): |
$ |
51,569 |
|
Engineering: Design, Construction Mgmt. |
$ |
60,000 |
|
Total Estimated Project Cost: |
$ |
627,260 |
|
|
|
|
|
Available Project Funding: |
$ |
700,000 |
Attachments:
Resolution
Contract
Summary of Bids