Title
Agenda Item:
Approval of Amendment to Ordinance 6835 (Operating Budget)
Body
Issue:
Amend the Operating Budget
City Manager's Recommendation:
Move to approve the amending ordinance on second reading.
Staff Contact:
Dean Walz, Fiscal Services Director, Administrative Services Department, 360.753.8465
Background and Analysis:
To change the budget, the Council must approve a new ordinance amending the budget. Due to the administrative difficulty of possibly having several items going to the Council at or near the same time, budgetary amendments are generally made quarterly. On occasion, a budget change needs to be made between the quarterly updates. In those cases an ordinance may come to the Council as an ordinance relating to the budget but not actually amending a previous ordinance. The ordinances relating to the budget will be included in the next quarterly update. The attached ordinance reflects ordinances which may have been adopted relating to the budget since the last quarterly update and other proposed changes to the operating budget.
There has been one ordinance passed since the adoption of the operating budget relating to the operating budget. The ordinance was adopted on March 19, 2013. This ordinance appropriated the General Fund balance as follows:
$ 10,000 Economic Development
$ 23,000 Repairs to jail
$ 200,000 Information Technology
$ 319,440 Facilities major repair and maintenance
$ 552,440
Budget items not previously presented to the Council:
1) Appropriation of $200,000 within the Information Technology special account. This is funded by a transfer from the General Fund.
2) Appropriation of $10,000 for the City's portion of an infrastructure study on Martin Way (Wilson to Lilly). This is funded by a HUD grant through Thurston Regional Planning.
3) Appropriation of $23,660 to the Fire Department to provide confined space rescue services to the Water Utilities. This is funded by funds from the various utilities.
4) Appropriation of $10,0OO to the Equipment Rental (Fleet) Fund for a labor settlement. This is funded by funds received from the Washington Cities Insurance Authority.
5) Appropriation of $100,000 to be transferred from the Equipment Rental (Fleet) Fund to the Equipment Rental Replacement Reserve Fund. These are funds in excess of the operating reserve of the Equipment Rental Fund. After the transfer, the Equipment Rental Fund will have a reserve of about $470,000.
6) Appropriation of $30,000 within the Information Technology special account for software acquisition and implementation of fleet management and training for the Fire Department. This is funded by contributions of funds from the Fire Department to the Information Technology special account.
7) Additional appropriation of $4,253,400 for the Washington Center exterior renovation project. The council considered this project at its March 19, 2013 meeting. Funding is provided from the sale of general obligation bonds, grants and other sources as may be determined by the Council.
8) Appropriation of $312,000 for phase 2 of the SPSCC stormwater quality project. This is a pass-through of grant funds to SPSCC. Funding is provided by State of Washington, Department of Ecology.
9) Appropriation of $37,500 for legal fees, funded by reimbursement of fees from a legal settlement.
Options:
1) Approve amending ordinance. Officially amends the budget for ordinances relating to the 2013 budget and authorizes budget items which have not previously been presented to the Council.
2) Do not approve the amending ordinance. The budget items would not be authorized.
Financial Impact:
Total increases appropriations by $5,529,000. The sources of funding for these appropriations are noted above.