Title
Approval of Bid Award for the 2016 Pavement Preservation Project
Recommended Action
Committee Recommendation:
Not referred to a committee
City Manager Recommendation:
Move to award the construction contract to Doolittle Construction, LLC, in the amount of $462,642.50, and authorize the City Manager to execute all documents necessary to proceed.
Report
Issue:
Whether to approve staff’s recommendation to award the construction contract for the 2016 Pavement Preservation Project to Doolittle Construction, LLC.
Staff Contact:
Brett Bures, Project Manager, Public Works Engineering, 360.753.8290
Presenter(s):
None - Consent Calendar item
Background and Analysis:
This year marks the sixteenth year of the Pavement Preservation Program for the City. The program purpose is to extend the overall life of streets. Pavement preservation methods include: crack seal, microsurfacing, and chip seal. This approach reduces the overall cost of maintaining City streets and keeps them in fair or better condition.
This project will use chip seal to improve the selected streets, listed below. Some of the streets will receive a double chip seal treatment (two layers of oil and rock) which provides additional protection of the existing pavement.
The project will improve approximately 1.7 miles of roadway throughout the City, including portions of Lilly Road, Pacific Avenue, Phoenix Street, Puget Street and 8th Avenue SE.
We anticipate starting construction in July and ending by September, 2016.
Neighborhood/Community Interests (if known):
• The community should expect delays for people driving, biking and walking throughout the construction process.
• Most of the work will occur on weekends in an effort to reduce impacts to people driving, biking, and walking.
• The City will communicate with citizens, emergency responders, schools, Intercity Transit, and other stakeholders about the schedule and traffic impacts through Twitter, media releases, and postcards.
Options:
1. Award the construction contract to Doolittle Construction, LLC, in the amount of $462,642.50, and authorize the City Manager to execute all documents necessary to proceed.
Project proceeds as planned.
2. Reject all bids and direct staff to rebid the project.
The time needed to rebid will delay construction until 2017. The cost may increase due to increased staff time to rebid the project. Further, additional pavement deterioration and preparation work may be required because of the delay.
Financial Impact:
The 2016 Pavement Preservation Project is funded by the Street Repair/Reconstruction Program.
The low bid of $462,642.50 is approximately 17% below the Engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
Total Low Bid: $ 462,642.50
Contingency to Award (10%): $ 46,264.25
Engineering: $ 110,000.00
Total Estimated Project Cost: $ 618,906.75
Total Available Budget $ 735,000.00
Attachments:
1. Vicinity Map
2. Summary of Bids