Title
Approval of Inter-local Agreement with Olympia School District for Stevens Field Park
Recommended Action
Committee Recommendation:
Not referred to committee.
City Manager Recommendation:
Move to approve and authorize the Mayor to sign the Inter-local Agreement with the Olympia School District (OSD) #111 for Stevens Field Park.
Report
Issue:
The City of Olympia has been awarded a grant for $193,223 from the Washington Recreation & Conservation Office to upgrade the infield on Field #1 with synthetic turf at Stevens Field Park. To secure the grant, the City/District must commit to an agreement to assure public use of the park for 25 years. The Inter-local Agreement with the District is required since they are the underlying land owner.
Staff Contact:
Paul Simmons, Director, Parks, Arts and Recreation, 360.753.8462
David Hanna, Associate Director, Parks, Arts and Recreation, 360.753.8020
Presenter(s):
Paul Simmons, Director, Parks, Arts and Recreation
David Hanna, Associate Director, Parks, Arts and Recreation
Background and Analysis:
The Olympia Parks, Arts and Recreation Department (OPARD) has been awarded a Youth Athletic Facilities (YAF) Grant through the Washington Recreation & Conservation Office (RCO). The RCO is ready to enter into an agreement with the City to install synthetic turf on one infield at Steven’s Field Park. To secure the grant, the City/ and School District must commit to an agreement to assure public use of the park for 25 years. The Inter-local Agreement with the District is required since they are the underlying land owner
The proposed Inter-local Agreement is also an update to a contract for Stevens Field Park that dates back to 1977. However, the City/District Joint Use Agreement will continue to direct maintenance and operations at the facility.
The City and District are supportive of this infield improvement project at Stevens Field because it will enhance player safety, reduce rain outs, expand the playing season and reduce infield maintenance costs. The total project cost is estimated at $386,447 and is split equally between City and grant funds. The City portion of the costs is funded by Capital Improvement Program Funds and Community Park Impact Fees.
Once the Inter-local Agreement and RCO Grant Agreements are signed, OPARD staff will begin the design of replacing a dirt infield with synthetic turf. Staff is aware of safety concerns with some synthetic products, including crumb rubber. During design, staff will evaluate all products to be sure they are safe for public use The project is scheduled for completion in 2016.
Options:
1. Approve the Inter-local Agreement with OSD #111 for Stevens Field as is.
2. Approve the Inter-local Agreement with OSD #111 for Stevens Field with any necessary changes.
3. Do not approve the Inter-local Agreement. This would result in the City turning down the grant with RCO.
Financial Impact:
A local match is required for this grant. The match amount is $193,223 or 50% of the total project cost. The City is proposing $127,527 from Community Park Impact Fees and $65,696 from CIP funds to form the match. These funds have been approved in a prior Capital Facilities Plan.