Title
Parking and Business Improvement Area (PBIA) Advisory Board Update and Recommended 2018 Budget
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Receive the PBIA Advisory Board update. Briefing only. No action necessary.
Report
Issue:
Whether to receive anupdate about PBIA advisory board and discuss their recommended 2018 budget.
Staff Contact:
Amy Buckler, Senior Planner, PBIA Staff Liaison, 360.570.5847
Presenter(s):
Amy Buckler, PBIA Staff Liaison
Background and Analysis:
The Parking & Business Improvement Area (PBIA) is a valuable resource for implementing Olympia’s Downtown Strategy and specifically the retail strategy vision: A vibrant, dynamic business environment that attracts people, activity and investment.
The PBIA advisory board’s stated mission is to assist in creating a vibrant business environment in the Downtown and to enhance the reality and perception of Downtown by visitors, residents and business owners. The PBIA exercises its mission through six program areas guided by the PBIA ordinance (OMC 3.62): parking, clean and safe, beautification, marketing downtown, business retention/training, and communications with member businesses.
A primary responsibility of the PBIA Advisory Board is to develop a recommended annual work plan with specific projects and budgets, including how PBIA assessed funds will be used. The City Council has a role to review and adopt the PBIA’s annual work plan and budget. The PBIA’s typical annual budget totals about $110,000.
The PBIA board will finalize its recommended 2018 budget at their regular business meeting on November 9. As of the date of this staff report, this meeting has not yet occurred. A working draft of the PBIA’s 2018 recommended budget is attached, and staff will provide an update at the General Government meeting. A description of 2017 expenditures to date is attached.
PBIA’s recommended work plan will be submitted in early 2018 along with those of other advisory boards. The work plan is broader in scope than the budget, and will also include initiatives that do not involve PBIA funding, such as review of PBIA bylaws or providing input to staff on efforts such as downtown street improvements.
Over the past couple months, the PBIA advisory board has been working with the PBIA Staff Liaison and Downtown Liaison to:
• Develop a recommended 2018 work plan that:
o Is aligned with the PBIA ordinance and recommended 2018 budget,
o Helps to implement Olympia’s Downtown Strategy,
o Seeks partnership opportunities with the Olympia Downtown Association, and
o Will strengthen the PBIA’s communication role with member businesses (ratepayers), the City Council and staff. As well as
• Align meeting practices with those of other advisory committees:
o The Chair and Vice Chair both attended Jurassic Parliament Training,
o Each board member has been assigned a City Outlook email address, and
o All members are completing required Open Public Meetings Act and Public Records training
The PBIA advisory board held a retreat on September 14, where they developed a series of public value maps describing what PBIA does and why (see attachment). This work informs the PBIA’s work plan as well as more polished communication materials for PBIA members, partner organizations and the public.
Neighborhood/Community Interests (if known):
The PBIA’s mission helps carry out Olympia’s Downtown Strategy, which was developed with input from approximately 3,500 stakeholders and includes a specific Downtown Retail Strategy.
Options:
Discussion only
Financial Impact:
Development of a PBIA work plan is included in the base budget for Community Planning & Development. See attachment for working draft of PBIA’s 2018 recommended budget.
Attachments:
2018 Draft Budget
2017 Expenditures
Public Value Maps