Title
Approval of Bid Award for the State Avenue and Phoenix Street Sidewalk and Pedestrian Crossing Improvements Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to Rognlin’s, Inc., in the amount of $714,422.50, and authorize the City Manager to execute the contract.
Report
Issue:
Whether to award the construction contract for the State Avenue and Phoenix Street Sidewalk and Pedestrian Crossing Improvements project to Rognlin’s, Inc., in the amount of $714,422.50
Staff Contact:
Jeff Johnstone, P.E., Senior Engineer, Public Works Engineering, 360.753.8290
Presenter(s):
None - Consent Calendar item.
Background and Analysis:
This project will construct sidewalk, curb access ramps and bulb-outs:
• North side of State Avenue, from Wilson Street to Phoenix Street
• West side of Phoenix Street, from State Avenue to Martin Way
These new sidewalks will provide a safe and inviting route for people walking to local businesses, restaurants, medical and dental offices, and stores. These sidewalks will also provide better access to transit stops, which will encourage ridership.
The City applied for and received $420,000 of Pedestrian and Bicycle Program State grant funds for construction. This grant requires a local match. Staff is recommending that the local match come from existing Capital Improvement Program (CIP) funds and Real Estate Excise Tax (REET) funds. We propose not using utility tax funds because the Sidewalks and Pathways Program specifically lists this project as not being funded with utility tax revenues. Additional unallocated REET funds are currently in the Street Repair and Reconstruction Program and will not affect other planned projects.
Neighborhood/Community Interests (if known):
With involvement of the Bicycle and Pedestrian Advisory Committee, the City developed the Sidewalk Program in 2003. The Program inventoried and ranked missing segments of sidewalks with the aim of completing sidewalk on at least one side of all major streets. This State Avenue and Phoenix Street sidewalk project resulted from that Program assessment.
Options:
1. Award the construction contract to Rognlin’s, Inc., in the amount of $714,422.50, and authorize the City Manager to execute the contract.
The project proceeds as planned.
2. Reject all bids and direct staff to rebid the project.
Delaying the project will impact grant funding from the Pedestrian & Bicycle Safety Program. A delay could also create higher costs and will require additional staff time.
Financial Impact:
Funding for the project comes from a Pedestrian & Bicycle Program grant, Real Estate Excise Tax (REET) funds from the Street Repair and Reconstruction Program, and Capital Improvement Program funds.
The low bid of $714,422.50 is 21% above the Engineer’s estimate. Although the bid is above the Engineer’s estimate, staff feels it is reasonable due to rising construction costs. There are sufficient funds in the budget to complete this project.
|
Overall project costs: |
|
|
|
|
|
|
|
Design |
$ |
87,000.00 |
|
Construction |
$ |
714,422.50 |
|
Contingency to Award (10%): |
$ |
71,500.00 |
|
Engineering: Inspection, Construction Admin |
$ |
72,500.00 |
|
Total Estimated Project Cost: |
$ |
945,422.50 |
|
|
|
|
|
Overall available project funding: |
|
|
|
|
|
|
|
CIP Funds |
$ |
25,620.00 |
|
REET Funds |
$ |
499,830.00 |
|
Pedestrian and Bicycle Program State Grant |
$ |
420,000.00 |
|
Total Funding |
$ |
945,450.00 |
Attachments:
Summary of Bids
Vicinity Map