Title
Approval of Bid Award for Fones Road Booster Pump Station
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to McClure and Sons, Inc., in the amount of $1,345,539.39 and authorize the City Manager to execute the contract.
Report
Issue:
Whether to award the construction contract for the Fones Road Booster Pump Station to McClure and Sons, Inc.
Staff Contact:
Tim Richardson, P.E., Project Manager, Public Works Engineering, 360.753.8749
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
This project will replace an aging drinking water booster pump station on Fones Road and 6th Street. The 45-year old booster pump station is essential to the City’s water system. The facility is becoming increasingly unreliable.
The Fones Road Booster Pump Station helps move water from McAllister Wellfield to the eastside of Olympia. Booster pump stations increase the pressure in a pipeline and help pump water to higher elevations. The project will ensure adequate water pressure, water supply for fire protection and summer usage, and the ability to fill Hoffman Reservoir. The new pump station will also serve the soon-to-be constructed Log Cabin Road Reservoir. The City’s adopted Water System Plan identifies this project as a priority.
Construction will begin in February and end in September, 2017.
Neighborhood/Community Interests:
The project team will work with nearby businesses to keep them up-to-date of the project and to help minimize disruption during the construction. The Bicycle and Pedestrian Advisory Committee (BPAC) has been informed of the project, due to its proximity to Olympia Woodland Trail.
Staff will inform citizens of project construction and impacts to traffic or service. We will use post cards, newsletters, Twitter, and the Construction News webpage to communicate with citizens.
Options:
1. Approve award of the construction contract to McClure and Sons, Inc. in the amount of $1,345,539.39 and authorize the City Manager to execute the contract.
Project proceeds as planned. The City delivers on its commitment to construct the project this year. Olympia’s Water System Plan is followed, ensuring the City meets storage requirements within this water pressure zone.
2. Don’t approve award of the construction contract and reject all bids and request staff to rebid the project.
Delaying the project could have impacts to the low interest loan from the Environmental Protection Agency. Delaying the project may result in higher bids and will require additional staff time.
Financial Impact:
This project is identified in the Capital Facilities Plan. Funding for the project comes from the Drinking Water Utility. The bulk of funding is from a federal low-interest loan distributed by the Washington State, Drinking Water State Revolving Fund (DWSRF) program. The source of the loan is federal funds provided by the Environmental Protection Agency.
The low bid of $1,345,539.39 is 20 percent below the Engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
|
Total Low Bid: |
$ |
1,345,539 |
|
Contingency to Award (10%): |
$ |
134,554 |
|
Engineering: Design, Inspection, Consultants, Fees, Permits |
$ |
939,563 |
|
Total Estimated Project Cost: |
$ |
2,419,656 |
|
|
|
|
|
Available Project Funding: |
$ |
2,569,657 |
Attachments:
Summary of Bids
Vicinity Map