Title
Music Out Loud Fabrication Contract
Recommended Action
Move to recommend to General Government Committee the expenditure of up to
$83,732.16 for fabrication and installation of three Music Out Loud lithomosaics (includes artist fees of $6,000).
Report
Issue:
Whether to recommend to Council expenditure of up to $83, 732.16 for fabrication and installation of three lithomosaics for the Music Out Loud project.
Staff Contact:
Stephanie Johnson, Arts Program Manager, Parks, Arts & Recreation, 360.709.2678
Background and Analysis:
March 24, 2016, 5pm was the deadline for request for response for the lithomosaic fabrication and installation component of the Music Out Loud project. Because the project requires a level of aesthetic finishing not typical to public works (structural) projects, the request was put out as an RFP. The City received one response, from Belarde Company, which has been the sole lithocrete licensee in the Pacific Northwest since 2007. The bid was for $77,732.16. Because the bid was so much higher than anticipated ($37,800 for the entire project), City staff contacted Belarde Company to determine what caused the difference in price. The company responded that there had been some uncertainty in the sequencing of the three sites, and because they were bidding in advance of having the designs. Knowing that the mosaics could be installed simultaneously, that adjacent parking was available at all sites, and that mosaic materials selection would be kept mid-range, could bring the costs down by as much as 33%. These changes would be reflected in a reverse change-order table within the contract.
Neighborhood/Community Interests (if known):
There has already been a public process to determine the names of musicians (deceased) to be recognized as the subjects of the three murals. Adjacent business owners have been contacted about the impending project and all were supportive of the possibility.
Options:
1. Move to recommend to General Government Committee the expenditure of up to $83,732.16 for fabrication and installation of three Music Out Loud lithomosaics (includes artist fees of $6,000).
2. Move to not recommend to General Government Committee the expenditure of up to $83,732.16.
3. Move to make a different recommendation.
Financial Impact:
Up to $83,732.16 from the Municipal Art Fund - please see attached spreadsheet.
Attachments:
Municipal Art Fund spreadsheet.