Title
Agenda Item:
Approval of Bid Award for Cooper Point Road Overlay
Body
Issue:
Whether to award the low bid, which is 7 percent below the Engineer's estimate. Timely bid award will allow the project to proceed as planned.
Committee Recommendation:
Not referred to a committee.
City Manager's Recommendation:
Move to award and authorize the City Manager to sign the Construction Contract with Lakeside Industries, Inc. in the amount of $379,672.90.
Staff Contact:
Brett Bures, Project Manager, Public Works Technical Services, 360.753.8290
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
This project is identified in the Capital Facilities Plan under the Bicycle Facilities Program and the Street Repair and Reconstruction Program. If approved, the project will start early August and should be completed by mid September.
Project scope:
Cooper Point Road from 14th Avenue to 28th Avenue
· This project repaves approximately one mile of Cooper Point Road, currently in poor condition.
· The road will be restriped and a new left-turn lane added at the intersection of Cooper Point Road and Goldcrest Drive.
· Bike lanes will be striped and signed on both sides of Cooper Point Road, adding nearly two miles of new bike lanes to the City's system.
Neighborhood/Community Interests (if known)...
· The new left-turn lane at the intersection of Goldcrest Drive and Cooper Point Road addresses the safety concerns brought forward by the Goldcrest Neighborhood Association.
· Staff has worked with the Goldcrest Neighborhood Association about timing, schedule, and upcoming construction impacts.
· The Bicycle and Pedestrian Advisory Committee was consulted on the installation of bicycle facilities.
· Cooper Point Road will remain open during construction with intermittent traffic delays as needed for construction activities.
Options:
1. Award and authorize the City Manager to sign the Construction Contract with Lakeside Industries, Inc., in the amount of $379,672.90. Project proceeds as planned.
2. Reject all bids and direct staff to rebid the project. The time needed to rebid will delay construction until 2013, and the cost may increase because bids are on an upward trend.
Financial Impact:
The Cooper Point Road Overlay Project is funded by Transportation Benefit District (TBD) dollars through the Street Repair and Reconstruction Program.
The low bid of $379,672.90 is approximately 7% below the Engineer's estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
Total Low Bid: $379,673
Contingency to Award (10%): $ 37,967
Engineering: $150,000
Total Estimated Project Cost: $567,640
Original Project Funding: $819,400 ($720,000 of TBD funds)
Difference (Savings): ($251,760)
Additional funding was set aside for potential environmental and permitting considerations. Costs are significantly lower because environmental permits are not required for this project. Of the savings, approximately $150,000 of TBD funds is expected to be returned to the TBD for allocation to another project.