Title
Approval of Resolution Authorizing an Amendment Extension to the Olympia Farmers Market Operation And Maintenance Agreement
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve the resolution authorizing an amendment extension to the Olympia Farmers Market Operation and Maintenance Agreement.
Report
Issue:
Whether to approve the resolution authorizing an amendment extension to the Olympia Farmers Market Operation and Maintenance Agreement.
Staff Contact:
Scott River, Director of Recreation and Facilities, Parks, Arts and Recreation, 360.753.8506
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
The City of Olympia leases Port of Olympia property to operate the Olympia Farmers Market. The City constructed and owns the building at the current site and has maintained a Maintenance and Operations Agreement with the Olympia Farmers Market since 1996.
The current agreement expires in December 2026. Due to staff and board turnover this year, the Market has focused its efforts on daily operations. The proposed extension will allow the Market to continue operating under the existing agreement while developing a proposal for a new five-year agreement before the extension expires.
Climate Analysis:
There are no direct impacts on climate with this extension
Equity Analysis:
The agreement requires the market to manage and operate the farmers market “in a fair manner and shall not, on the grounds of any status protected from discrimination by applicable law…discriminate against any person or group of persons”.
Neighborhood/Community Interests (if known):
The Olympia Farmers Market is an established community destination that supports local businesses, agriculture, and downtown activity. Continuing operations under the existing agreement will provide stability for vendors, customers, and the surrounding community while the Market develops a proposal for a new five-year agreement. No changes to current operations are anticipated as part of this extension.
Financial Impact:
The Farmers Market is responsible for all payments to the Port related to the City/Port lease, as well as all maintenance obligations for the facility.
Options:
1. Move to approve the resolution authorizing an amendment extension to the Olympia Farmers Market Operation and Maintenance Agreement.
2. Move to approve, with modifications, the resolution authorizing an amendment extension to the Farmers Market Operation and Maintenance Agreement, This may require continued negotiation with Market representatives and could delay an extension beyond the contract expiration date.
3. Don’t approve the resolution. Without a valid agreement, it could pose legal and liability options for the City to allow the Market to operate with an expired agreement.
Attachments:
Resolution
Agreement Amendment 1
Original Agreement