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File #: 13-0988    Version:
Type: ordinance Status: Passed
File created: 11/20/2013 In control: City Council
Agenda date: 12/10/2013 Final action: 12/10/2013
Title: Amendment to Ordinance 6864 (Operating Budget)
Attachments: 1. Amendiment to Ordinance 6864
Title
Amendment to Ordinance 6864 (Operating Budget)
 
Recommended Action
Committee Recommendation:
Not referred to a committee.
 
City Manager Recommendation:
Move to approve amending ordinance on second reading.
 
Report
Issue:
Amendment to Ordinance 6864.
Staff Contact:
Dean Walz, Fiscal Services Director, Administrative Services Department, 360.753.8465
 
Presenter(s):
Dean Walz, Fiscal Services Director
 
Background and Analysis:
The background and analysis information has not changed from the first reading.
To change the budget the Council must approve a new ordinance amending the budget.  Generally, budgetary amendments are made quarterly. On occasion a budget change needs to be made between the quarterly updates and a separate ordinance will come before the council. These ordinances do not officially amend the budget ordinance, but does provide authorization to expend funds. The attached ordinance reflects ordinances which may have been adopted relating to the budget since the last quarterly update, and other proposed changes to the budget.
 
One ordinance passed since the last amendment to the operating budget. Ordinance (6871) was adopted on October 22, 2013. This ordinance appropriated $39,298 to the Building Demolition and Nuisance special account, it was funded from reimbursements received from property owners where the City did abatement, a transfer from the General Fund, and other resources in the account which had not previously been appropriated.
 
Budget Items not previously presented to the Council:
 
1)      Appropriation of $60,000 for overtime related providing Medic 1 services. This is funded by revenues received or to be received from Medic 1 which is in excess of original estimates of reimbursements for providing Medic 1 services.
2)      Appropriation of $34,000 for supplies related to providing equipment maintenance services to Fire District 3, Fire District 7 and the City of Tumwater Fire Department in excess of previous estimated cost of providing the service.  This is funded by revenue received or to be received from these Fire Districts and the City of Tumwater.
3)      Appropriation of $154,000 to be transferred to the Equipment and Facilities Fund for improvements and maintenance to the Olympia Municipal Court Room. This is funded by $50,000 from the City Hall Fund and $104,000 from the Municipal Court and Probation programs of the General Fund.
4)      Appropriation of $2,000 to the Recreation Scholarship special account. This is funded by donations received or to be received.
5)      Appropriation of $15,534 to the police grant special account for crime analysis software. This is funded by a grant from the Department of Justice ($13,559) and existing funds in the account which have not previously been appropriated.
6)      Appropriation of $12,800 to the Information Systems special account for asset management software for the Waste ReSources Utility. This is funded by a transfer of existing budget within the General Fund to the special account.
7)      Appropriation of $2,912,179 for cost of refunding the 2001 Waterworks Bonds and 2013 debt service related to the 2013 Waterworks Bonds. This is funded from the proceeds of the 2013 bonds.
8)      Appropriation of $20,000 for additional supplies related to providing vehicle maintenance services to the State Department of Enterprise Services. This is funded from revenue to be received for providing the maintenance services.
 
Neighborhood/Community Interests (if known):
None noted.
 
Options:
1)      Approve amending ordinance. Officially amends the budget for ordinances relating to the 2013 budget, and authorizes budget items which have not previously been presented to the Council.
 
2)      Do not approve the amending ordinance. The budget items would not be authorized.
 
Financial Impact:
Total increase appropriations by $3,249,811. The sources of funding for these appropriations are noted above.