Title
Approval to Amend the Interlocal Agreement with the Port of Olympia for Environmental Restoration Assessment of West Bay
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve amendment to the interlocal agreement with the Port of Olympia.
Report
Issue:
Whether to approve the amendment to increase the project costs to $220,000. City Council approved the interlocal agreement on March 4, 2014 with an estimated project cost of $150,000.
Staff Contact:
Andy Haub, Water Resources Director, Public Works, 360.753.8473
David Hanna, Associate Director, Parks, Arts, and Recreation, 360.753.8020
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
Staff from the City's Parks, Arts and Recreation and the Public Works Department, along with the Port of Olympia, identified the need to do an environmental assessment of the shore along West Bay in Olympia. The assessment will result in an understanding of the physical and environmental characteristics of the shoreline. It will assist the City and Port in identifying potential restoration projects and improvements. The assessment supports several work efforts, including West Bay Park master planning, Shoreline Master Program, water quality retrofits, and environmental mitigation.
The City and Port collaborated with the Squaxin Island Tribe to define the scope of work and solicited a request for qualifications (RFQ) for the scientific assessment. Coast and Harbor Engineering, Inc. was the successful bidder. However, the original estimate of $150,000 was insufficient to cover the scope of work presented by the consultant.
The original agreement limits expenditures to $150,000 and splits the cost one-third between Olympia Parks, Public Works and the Port of Olympia ($50,000 each).
Based on a refined scope of work from Coast and Harbor Engineering, the revised project cost is $220,000. The total cost would remain a one-third split, with each party responsible for $73,333 (see attached amendment).
Neighborhood/Community Interests (if known):
The West Bay shoreline is an important community and environmental resource. The assessment will help coordinate recreational, economic development, and environmental work efforts.
Options:
1. Approve the amendment to the interlocal agreement.
Continue with the important work of assessing West Bay for park master planning and environmental mitigation.
2. Modify the amendment and/or approach to the project.
Modifications would delay the assessment work for the jurisdictions and hinder the completion projects in 2015 and beyond.
3. Cease work on the project.
Terminate the agreement. This would stop the project work for all parties involved.
Financial Impact:
City funding exists through planning and project budgets in Parks, Arts and Recreation and Public Works.