Title
Financial Management, Human Resource and Payroll Software Project Briefing
Recommended Action
Not referred to a committee.
Report
Issue:
Whether to receive a briefing on the City’s Financial Management, Human Resource and Payroll Software Project.
Staff Contact:
Danelle MacEwen, Performance Management Specialist/Project Manager, 360.753.8211
Presenter(s):
Danelle MacEwen, Performance Management Specialist/Project Manager
Background and Analysis:
In 2020 the City embarked on a project to replace the City’s 30-year old Financial Management and Payroll system. In December 2021, the City Council approved the execution of a contract for a Master Subscription Agreement with Workday, Inc. The Workday implementation includes a software solution for finance, payroll and human resource functions.
Staff will provide an update on the overall project status, including schedule, budget, and training.
Neighborhood/Community Interests (if known):
There are not known community interests related to this briefing.
Options:
1. Receive the briefing.
2. Do not receive the briefing.
3. Receive the briefing at another time.
Financial Impact:
The implementation project budget is approximately $4.5 million. This includes 2022 software subscription costs for Workday and Can/Am Teller (cashiering software), implementation consultant, Workday training and a ten percent contingency. With a $3 million inclusion from 2021 year-end balance, the project implementation costs are fully funded. Beginning in 2023, software subscription costs will be allocated to funds/departments based on budget and FTEs.
Attachments:
None