Title
Briefing on the Capital Facilities Project Process
Recommended Action
Committee Recommendation:
Not referred a committee.
City Manager Recommendation:
Receive a briefing on the Capital Facilities Project process.
Report
Issue:
Whether to Receive a briefing on the Capital Facilities Project process.
Staff Contact:
Joan Lutz, Senior Finance and Budget Manager, 360.753.8760.
Presenter(s):
Joan Lutz, Senior Finance and Budget Manager.
Background and Analysis:
The City of Olympia's Capital Facilities Plan (CFP) is the financial plan for capital projects over the next six years. Development of the CFP starts with the Comprehensive Plan and the respective Master Plans. The culmination of all the plans provides a structured and transparent approach for identifying, evaluating, prioritizing and delivering capital investments across all departments. This process ensures alignment with Council priorities, long-range planning efforts and available funding resources. Each project undergoes coordinated review by Public Works, Parks and other relevant departments to ensure cost estimates, operational considerations, and long-term maintenance needs are clearly understood.
Departments initiate project proposals based on the master plan, asset condition assessments, regulatory compliance needs, safety considerations, capacity expansion requirements, and community objectives. Staff prepare preliminary scopes, schedules, and cost estimates that serve as the foundation for financial planning working with project managers to validate assumptions, refine estimates and identify potential funding sources such as utility rates, real estate excise tax (REET), grants and voter-approved revenues.
Projects are evaluated using criteria that include alignment with adopted plans, risk mitigation, equity considerations, financial feasibility, and resource availability. Funding capacity is reviewed across the six-year Capital Facilities Plan, confirming that projects can be sup...
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