Title
Transmittal Letters to City Council (regarding the Comprehensive Plan Update)
Body
Issue:
Discussion of the Commission's letters to City Council regarding their recommendation on the Comprehensive Plan Update. The Commission has decided to include both a Cover Letter drafted by the Chair, and individual letters by each Commissioner.
Staff Contact:
Amy Buckler, Associate Planner
360.570.5847, abuckler@ci.olympia.wa.us
Presenter(s):
Chair Parker
Background and Analysis:
The Planning Commission completed their recommendation on the Comprehensive Plan Update on March 18, 2013. On May 20, the City will launch the Planning Commission's recommended draft, along with the Commission's transmittal letters and other tools to help the public understand the changes.
The City's Advisory Committee Rules of Procedure provide some guidance for transmittal of committee recommendations:
3.f ... The Chair shall determine whether the committee's recommendation and opinion is to be stated soley within the body of the staff transmittal memorandum to City Council or as a seperate memorandum approved by the Chair. The memorandum shall indicate the committee vote on the item. The Chair shall determine who will present the committee's recommendation to the City Council in public meeting.
3.g ... A minority report may accompany any voted decision. Majority and minority opinions will be stated in the committee's minutes. When a recommendation from the committee is forwarded to the City Council, the vote tally and majority and minority opinions will be disclosed.
3.h ... The committee shall act as a body. A member, when representing the committee, may speak or act for the committee in accordance with action previously taken by the committee. The Chair, or Chair's designee, shall serve as official spokesperson of the committee.
Chair's Cover Letter:
At a minimum, the Chair's Cover letter should include a statement that all Commissioner's present on March 18 passed the final r...
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