Title
Approval of Proposed Changes to Advisory Board and Committee Process
Recommended Action
Committee Recommendation:
Move to Approve the General Government Committee's recommended changes to the advisory board and committee process and operations.
City Manager Recommendation:
Move to Approve the General Government Committee's recommended changes to the advisory board and committee process and operations.
Report
Issue:
Whether to accept the recommended changes from the General Government Committee.
Staff Contact:
City Manager, Steve Hall, 360.753.8370
Presenter(s):
Steve Hall
Background and Analysis:
Each year the City Council's General Government Committee meets with advisory board and committee chairs and staff liaisons to assess the workflow and effectiveness of the advisory boards and their relationship with the City Council.
The General Government Committee met with chairs and staff at its March 28 meeting. Based on that conversation, a number of changes are recommended:
* Checking City email - some committees experienced a problem with members regularly checking their City issues email accounts. The proposed action is to add a notice in the board application form that successful candidates will be issued a city email account and are expected to check it regularly. Committee chairs and staff liaisons will also remind members about this obligation.
* Meeting Attendance - The proposed action is to add to the application form that the City has high expectations for regular attendance. The application form will be modified to note that three absences in a year may result in removal from the board. Also, whenever practical, members will be reminded to advise staff liaisons in advance if they expecting to miss a meeting. Finally, committee chairs and staff were expected to reach out to members early to address absentee issues.
* Diversity of representation- new language will be added to the application process that emphasizes that the City val...
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