Title
Approval of Resolution Regarding Petty Cash and Change Funds
Recommended Action
City Manager's Recommendation:
Approve attached resolution
Report
Issue:
Increasing the change fund of the Community Planning & Development Department, to accommodate two receipting stations.
Staff Contact:
Dean Walz, Fiscal Services Director, Administrative Services Department, 360.753.8465
Background and Analysis:
Currently the Community Planning & Development (CP&D) Department has one cash drawer for receipting with a change fund of $400. They will be adding a second cash drawer to enhance internal control as recommended by the State Auditor. Currently more than one person (such as lunch coverage) uses the same cash drawer. The increase of $600 in total petty cash and change funds will provide $500 for each of the CP&D cash drawers.
The State Auditor recommends that the Council authorizes each individual petty cash and change account and any changes thereto.
Options:
1) Approve the resolution which will provide an additional $600 of changes funds.
2) Do don't approve the resolution. CP&D will allocate the existing $400 in change funds to the two cash drawers.
Financial Impact:
Minimal, CP&D customer service counter will accommodate a second cash drawer.