City of Olympia - File #: 23-0684

• File #: 23-0684
• Version: 2
• Type: ordinance
• Status: Passed
• File created: 8/1/2023
• In control: City Council
• Agenda date: 8/22/2023
• Final action: 8/22/2023
• Title: Approval of an Ordinance Amending Olympia Municipal Code Chapter 2.12 Relating to Naming Designees to Fulfill Duties Upon Absence of City Clerk and Public Works Director

Date	Ver.	Action By	Action	Result
8/22/2023	1	City Council	adopted on second reading	Pass
8/8/2023	1	City Council	approved on first reading and moved to second reading	Pass

Title
Approval of an Ordinance Amending Olympia Municipal Code Chapter 2.12 Relating to Naming Designees to Fulfill Duties Upon Absence of City Clerk and Public Works Director

Recommended Action
Committee Recommendation:
Not referred to a committee.

City Manager Recommendation:
Move to approve on an Ordinance amending Olympia Municipal Code Chapter 2.12 relating to naming designees to fulfill duties upon absence of City Clerk and Public Works Director.

Report
Issue:
Whether to approve an ordinance amending Olympia Municipal Code Chapter 2.12 relating to naming designees to fulfill duties upon absence of City Clerk and Public Works Director

Staff Contact:
Sean Krier, City Clerk, Office of Strategic Initiatives, 360.753.8110

Presenter(s):
None - Consent Calendar Item

Background and Analysis:
Background and analysis have not changed from first to second reading.

With the proposed update to the Olympia Municipal Code, the Public Works Director and the City Clerk may designate representatives to act on their behalf, ensuring smooth operations in their respective departments during an absence.

For the Public Works Director, having a designee is crucial to maintain efficiency within the department. Having a designee allow for the effective delegation of responsibilities and workload management during the Public Works Director's absence. The designee can make critical decisions, oversee ongoing projects, and address urgent matters, ensuring continuity and preventing disruptions to essential public works services.

Similarly, the City benefits significantly from having a designated representative who can act on behalf of the City Clerk in their absence. As per RCW 5.44.090, the City Clerk is required to sign off on all City Council ordinances and resolutions, attesting to their accuracy and validity, before they can come into effect.

Delays in this attestation process can postpone the adoption of the City's budget, changes to the Olympia Municipal Code, upd...