Title
Council Support Position Briefing and Discussion
Recommended Action
Committee Recommendation:
Not referred to a Committee.
City Manager Recommendation:
Receive a briefing and discuss the feedback provided by Councilmembers about their respective needs for the new City Council Support Position.
Report
Issue:
Whether to receive a briefing and discuss the feedback provided by Councilmembers about their respective needs for the new City Council Support Position.
Staff Contact:
Manny Bosser, Director, Human Resources, 360-753-8309
Presenter(s):
Manny Bosser, Director of Human Resources
Background and Analysis:
In December of 2024, the Olympia City Council adopted the City's 2025 annual budget. Within the 2025 budget a 1.0 full-time equivalent Council support position was approved to provide dedicated support for Council Members in the course of their work.
A workgroup of three members of City Council was formed to work with the Director of Human Resources to develop and finalize a job description for the Council support position.
In February of 2025, the Director of Human Resources began meeting with individual Council Members to solicit feedback regarding key support needs and the special skills and abilities required of the position. What follows is a summary of the feedback provided.
Identified Key Support Needs
Key support needs included managing calendars, email distribution and management of inbox, invites and coverage for event requests, scheduling meetings, administrative support for proclamations, supporting articles, policy support in the form of research, general process improvement, efficiency tools, assisting the Council with the distribution of work, support with the referral process, stakeholder relationships, tracking of projects and ideas, ensuring the Council guidebook is up to date, and support in PDC requirements.
Special Skills and Abilities
Multitasking, experience working for elected officials as an executive assistant or in ...
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