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File #: 13-0292    Version: 2
Type: report Status: Filed
File created: 4/1/2013 In control: Finance Committee
Agenda date: 4/11/2013 Final action: 4/11/2013
Title: Agenda Item: Building Repair and Replacement Fund
Attachments: 1. 1. Summary
Title
Agenda Item:
Building Repair and Replacement Fund
Body
Issue:
Update on Fund 029 (Building Capital Repair and Replacement Fund).

Committee Recommendation:
To be developed

City Manager's Recommendation:
Review Status of the Building Capital Repair and Replacement Fund 029.

Staff Contact:
Debbie Sullivan, Director of Public Works Technical Services, 753.8494

Presenter(s) and others notified
Rich Hoey, Public Works Director
Jane Kirkemo, Administrative Services Director
Dean Walz, Finance Manager

Background and Analysis:
Staff is responsible for managing major capital repair and replacement projects for 18 City-owned buildings. This represents over 400,000 square feet of property. These buildings provide workspace for nearly 500 employees who welcome more than 2,000 visitors every day. Four of the buildings are leased or occupied by community organizations. Attached is a complete list of the City's portfolio covered by Fund 029.

To understand the long-term needs of the City's buildings, Public Works conducted a Building Condition Assessment in May 2008. The study evaluated the major systems, estimated the remaining useful life, and provided an estimate where it was feasible. We asked that the analysis focus on life-safety, code requirement, and operational continuity issues. It was through this report that the issues at the Washington Center were identified. In summary, every building had items that needed to be addressed and the preliminary estimate exceeded $10 million. A 20-year capital improvement plan was developed based on this report.

That same year, the City entered into an Interlocal Agreement with General Administration (now Department of Enterprise Services) to initiate an Energy Savings Performance Contracting Project. Through this work, the City completed a $2.7 million project that resulted in over $200,000 in annual resource savings and addressed some of the projects identified through the assessment. For example, replacin...

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