Title
Continued Debrief of OPC Annual Retreat and Next Steps
Report
Issue:
Discuss communication protocols and short, medium and ongoing actions that could implement the Planning Commission's ideas from the annual retreat on June 21, 2014.
Staff Contact:
Amy Buckler, Associate Planner, abuckler@ci.olympia.wa.us, 360.570.5847
Presenter(s):
Amy Buckler
Background and Analysis:
**Update on August 5, 2014: Further discussion of the procedure for grievances and role of the Leadership Team will be put on hold pending direction from City Council. There are some important questions presented within the proposal, and this may be something the Council would wish to consider for all advisory boards. Staff will work with the Council to figure out the next steps. OPC will proceed with discussion of the Framework for Actions, and discussion questions 2 (regarding the Action document) and questions 4&5.
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The Planning Commission's annual retreat was held on June 21, 2014. One topic was Effective Communications between each other, staff and the community. At the retreat, the Commission broke into small groups and brainstormed ideas to improve communications between each other, staff and the community. Flip chart notes were provided in the July 21 meeting packet.
At the July 21 meeting, retreat facilitator Kendra Dahlen presented a draft proposal for next steps in response to the Commission's work from the retreat. The attached documents include:
* A Framework of specific actions for improvement, and
* The development of an agreement to guide the Commission in how to resolve misunderstandings, disputes and grievances
The documents also include feedback from the Commission provided at the meeting, as well as comments from Commissioner Bardin which were provided to staff via email.
Kendra Dahlen has completed her contract for retreat services, an...
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