File #: 12-0511    Version: 1
Type: report Status: Filed
File created: 8/29/2012 In control: Planning Commission
Agenda date: 9/5/2012 Final action: 9/5/2012
Title: Initial Deliberations Process
Attachments: 1. 1. 2012 Deliberation Schedule, 2. 2. Draft Outline for Initial Deliberation Topic Summaires
Related files: 12-0383
Title
Initial Deliberations Process

Body
Issue:
Comprehensive Plan Update

Committee Recommendation:
N/A

Director's Recommendation:
Move to determine a process for the initial deliberation meetings.

Staff Contact: Stacey Ray, Associate Planner, (360) 753-8046


Presenter(s): Stacey Ray, Associate Planner, (360) 753-8046


Background and Analysis:
The September 17, 2012, regular Planning Commission (Commission) meeting will be the first during which the Commission will participate in a series of “initial deliberations.” The initial deliberations are intended as an opportunity for Commissioners to discuss Comprehensive Plan topics and issues without making a final decision on a recommendation for City Council. The Commission also intends for the initial deliberation meetings to include community member participation and immediate feedback.
The Comprehensive Plan Update (CPU) Sub-Committee has been delegated with determining an appropriate process for conducting initial deliberations. Staff discussed with the Commission Leadership Team potential elements to be included in an initial deliberation meeting, and the following list was generated. Items are listed in approximate order of when they would occur during the meeting:

1. Review of Minutes from Prior Meetings
2. 60 Minutes of Public Comment-The length of time will vary depending on how many community members wish to comment. Comments will be limited to three minutes each. Thirty minutes will be dedicated near the beginning of the meeting, and 30 minutes near the middle of the meeting.
3. Staff Briefing(s)-Briefings will be prepared by staff and limited to two minutes. The number of briefings will vary depending on the number of discussion topics on the evening’s agenda.
4. Commission Discussion-Discussion is to be informal and may include “straw” voting to determine if an item needs continued discussion or additional information from staff.
5. Direction for Staff-Staff will need direction...

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