Title
Approval of Resolution to Reject All Bids for the Percival Landing F Float Replacement Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to adopt the resolution to reject all bids.
Report
Issue:
Whether to adopt a resolution to reject all bids for the Percival Landing F Float Replacement project since bids were 106% over the Engineer's estimate.
Staff Contact:
Kip Summers, P.E., Parks, Arts and Recreation, 360.570.5834
Presenter(s):
None - Consent Calendar item.
Background and Analysis:
The Percival Landing F Float Replacement project replaces the floats, pilings, gangway and pump out. The new F Float will include concrete floats with steel grating to meet permitting requirements. The floats will include power and water pedestals for transient moorage users and a new sewage pump out facility. Except for the sewage pump out facility, F float is closed due to safety concerns.
On December 5, 2013, the City received four bids for this project. All four bids were more than double the engineer's estimate of $406,600. There are not sufficient project funds to award the project, based on bids submitted. Olympia Municipal Code 3.16.100 (D) states that the City cannot award a construction project, "unless funds in the amount of at least 110 percent of the bid are available." That amount of funding is not available for this project.
Staff's understanding of the reason for the higher than expected bids is twofold. The first issue is the tight time frame. The permits require the Contractor to be out of the water during the salmonid migration period which is March 3 to July 1. This requires expedited float manufacturing and/or permit modifications. Secondly, only one of the many float manufacturers was willing to provide bids to the various contractors, which eliminated the competitive bidding for the float portion of the work. The expectation by one bidd...
Click here for full text