Title
Asset Management in Park Maintenance
Recommended Action
City Manager Recommendation:
Receive and discuss information
Report
Issue:
Share information regarding status of Asset Management efforts in the Park Maintenance and Planning operations.
Staff Contact:
David Hanna, Associate Director, Parks, Arts & Recreation Department, 360.753.8020
Presenter(s):
David Hanna, Associate Director
David Kuhn, IT Systems & Applications Supervisor
Background and Analysis:
The Olympia Parks, Arts and Recreation Department is taking another step forward in meeting a goal of improving budget forecasting for both the capital and operating budget. The installation of VueWorks software for both Park Facility Condition Assessment and Workforce Management will provide a date driven understanding of costs for keeping our parks in safe condition and the labor necessary to do so.
Over the last six months, staff from both Parks and IT has been working closely together to customize the programming to capture the information that is useful to staff and decision makers. We have established Yauger Park as a pilot park for both condition assessment and work force management. To date, we have successfully tested the Condition Assessment program and only a few minor bugs remain to be worked out.
The workforce management program will begin moving forward now that the Park Maintenance Manager position has been filled. Other vacant positions that will be filled in the near future will help assure the Department's ability to implement the daily entry of work orders. There is also training that is required for staff to make sure they understand how to function in a software driven work order environment. It is our objective to complete all program configuration and the pilot project at Yauger Park for both systems by the end of this year.
Neighborhood/Community Interests (if known):
None.
Financial Impact:
None at this time.