Title
Approval of a Resolution Directing the City Manager to Reject All Bids and Re-advertise the Fones Road Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve a Resolution directing the City Manager to reject all bids and re-advertise the Fones Road Project.
Report
Issue:
Whether to approve a Resolution directing the City Manager to reject all bids and re-advertise the Fones Road Project.
Staff Contact:
Jim Rioux, Project Manager, Public Works Engineering, 360.753.8484.
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
Fones Road SE is an important travel corridor connecting southeast Olympia to Interstate 5 and to downtown Olympia via Pacific Avenue SE. The condition of the road is poor and bicycle and pedestrian facilities are non-continuous, missing, or in poor condition. Fones Road SE includes a connection with the Karen Fraser Woodland Trail which requires modifications to improve safety for those using the trail.
This project is focused on non-motorized improvements that will encourage and enhance multimodal travel along Fones Road SE, making it a "Complete Street."
Funding and DBE Requirements
Funding for this project includes four grants from the Federal Highway Administration (FHWA). Conditions of the grant include meeting a Disadvantaged Business Enterprise (DBE) goal established by the Washington State Department of Transportation (WSDOT). The proposal must include documentation showing how the contractor intends to achieve this goal.
Contract specification 1-02.13 states in part that, "A Proposal will be considered irregular and will be rejected if...The Bidder fails to submit or properly complete DBE documentation forms."
When a DBE goal is established, the City must obtain concurrence from WSDOT's Office of Equal Opportunity prior to awarding the contract. Historically, WSDOT has rejected bidders with very minor irregularities in the DB...
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