Title
Agenda Item:
Ordinance Amending OMC Chapter 3.16 Regarding Contracts
Body
Issue:
This amendment updates the municipal code and streamlines the processes and procedures for public works contracting for the City, resulting in more efficient and effective project management.
Committee Recommendation:
Not referred to a committee.
City Manager's Recommendation:
Move to approve on first reading December 18, 2012 and forward to second reading on January 8, 2013 the Amendment to the Contracts Ordinance - Chapter 3.16 of the Olympia Municipal Code.
Staff Contact:
Mark Russell, P.E., Public Works Technical Services, 360.753.8762.
Presenter(s):
None. This is a Consent Calendar item.
Background and Analysis:
The City regularly constructs capital projects and, therefore, has an interest in the efficient administration of public works contracting. Periodically, City staff reviews processes and procedures to identify and evaluate opportunities for greater efficiency.
City staff has determined that revising certain public works contracting processes and procedures in Olympia Municipal Code Chapter 3.16 will simplify project management. For example, some sections of Chapter 3.16, such as change order level of authority, are complicated and time consuming to administer. Streamlining this process will decrease staff time spent on contract administration, saving project management costs. In addition, providing the City Manager explicit authority to manage public works contracting issues in alignment with the City Manager's contract authority promotes greater consistency and reduces project delays and costs. Procedures are already in place to ensure Change Orders are necessary and cost effective.
Finally, City staff reviews the Municipal Code from time to time to ensure the accuracy of the references contained within and, in doing so, found that RCW 43.19.1911 has been repealed by the legislature effective January 1, 2013, making it necessary for the City to...
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